Senior HR Executive

### Job Purpose We are looking for a meticulous and proactive HR Executive to join our growing team. You will play a vital role in providing end-to-end operational support, ensuring that our employee lifecycle—from onboarding to offboarding—is managed efficiently and in full compliance with Singapore’s regulatory standards. ### Key Responsibilities 1. Talent Acquisition Support - Coordinate interview schedules between candidates and hiring managers across multiple departments. - Post job advertisements on various portals and assist in initial resume screening. - Manage the background check process and ensure all candidate documentation is complete and verified. 2. Onboarding & Employee Lifecycle - Facilitate a seamless onboarding experience for new hires, including preparing appointment letters, setting up IT access, and conducting HR orientations. - Maintain and update the HRIS (Human Resource Information System) to ensure 100% data accuracy for all employee records. - Manage the offboarding process, including resignation acknowledgment, exit clearance, and final payment coordination. 3. Administrative Compliance & Work Passes - Handle the administrative processing of work passes (EP, S Pass, WP), including applications, renewals, and cancellations via the MOM portal. - Maintain digital and physical employee files in accordance with the Personal Data Protection Act (PDPA) and SGX auditing requirements. - Assist in the preparation of standard HR letters (confirmation, salary adjustment, certification of employment). 4. Benefits & Payroll Support - Assist in the monthly submission of claims for government-paid leaves (Maternity, Paternity, Childcare) and NS makeup pay. - Support the payroll team by ensuring all variable data (overtime, unpaid leave, new joiner details) is accurately captured in the system before the monthly cutoff. - Act as the first point of contact for employee inquiries regarding leave balance, benefits, and company policies. ### Requirements - Experience: 4 - 8 years of experience in HR administration or as a generalist. - Education: Diploma or Bachelor’s Degree in Human Resources, Business Administration, or a related field. - Knowledge: Basic understanding of the Singapore Employment Act and MOM regulations. - Technical Skills: Proficient in MS Office (especially Excel for data tracking); Prior experience with HRIS platforms (e.g., Talenox, JustLogin, or similar) is a plus. - Soft Skills: Meticulousness (high attention to detail); Proactive Attitude; Clear and professional communication.