HR & Admin Officer
Job Summary
The HR & Admin Officer is responsible for managing human resources functions, administrative operations, and basic accounting tasks. This role involves end-to-end recruitment, employee relations, policy compliance, and financial record-keeping. Proficiency in English and Chinese is preferred to facilitate effective communication within the organization.
Responsibilities
- Manage end-to-end HR functions and employee relations.
- Oversee daily administrative operations and documentation.
- Handle basic bookkeeping, payroll, and financial record-keeping.
Required Skills
- Bilingual (English/Chinese) proficiency
- HR & Admin experience
- Basic accounting knowledge
- Proficiency in MS Office and accounting software
Job Details
Key Responsibilities:
Human Resources Duties:
- Develop and implement HR policies and procedures.
- Manage end-to-end recruitment, onboarding, and training processes.
- Maintain accurate employee records, files, and HR databases.
- Administer payroll processing, benefits, attendance, and leave management.
- Handle employee relations, resolve grievances, and promote a positive work environment.
- Ensure compliance with labor laws and company policies.
- Prepare HR reports and analytics.
Administrative Duties:
- Manage correspondence, documentation, and filing systems.
- Coordinate meetings, appointments, and company events.
- Assist in preparing reports, presentations, and documentation.
- Communicate with vendors, service providers, and external stakeholders.
- Implement and enforce company policies and procedures.
- Handle general administrative queries and issues.
Accounting & Finance Tasks:
- Maintain financial records, including petty cash, invoices, and receipts.
- Assist in basic bookkeeping and financial data entry.
- Support accounts payable and receivable processes.
- Help prepare financial reports and summaries.
- Reconcile bank statements and monitor financial transactions.
- Assist in budget tracking and expense management.
- Collaborate with external auditors or accountants as needed.
Qualifications & Skills:
- Bachelor’s degree in Human Resources, Business Administration, Accounting, or related field.
- Proven experience in HR, administration, and basic accounting.
- Bilingual proficiency in English and Chinese (spoken and written) is preferred.
- Strong organizational and multitasking skills.
- Excellent communication and interpersonal abilities.
- Knowledge of labor laws, HR best practices, and basic accounting principles.
- Proficiency in MS Office (Word, Excel, PowerPoint) and accounting software (e.g., QuickBooks, Tally, etc.).
- Ability to handle confidential information with discretion.
- Proactive, detail-oriented, adaptable, and solutions-focused with strong analytical skills.