Corporate Administrator

Main Responsibilities: - Office Management and Administration: Oversee all aspects of facilities and administration operations, ensuring the smooth day-to-day functioning of the office. Manage office communications, including emails, phone calls, and correspondence. Supervise office space and facilities. Update and maintain office policies as necessary. - Human Resources Support: Provide HR support, including the management of work passes, employee medical insurance, benefits administration, and maintaining accurate employee leave records. Handle administrative matters related to staff employment, confirmation, and resignation. Assist with HR-related inquiries and foster a positive work environment. Support recruitment efforts, employee onboarding, and offboarding processes. - Financial Management: Assist in the presentation of monthly financials and yearly budgeting to management. Coordinate month-end closing and submission of monthly financial reports. Manage payroll, CPF submissions, and IRAS Auto-Inclusion Scheme submissions. - Executive Support: Provide assistant support to the Head of Studio, including management of schedules, coordination of meetings, and handling of communications. Act as a liaison for the Head of Studio, assisting employees in HR matters and other ad-hoc requests. - Vendor and Supplies Management: Liaise with third-party vendors, managing purchasing and maintaining office supplies. Negotiate with vendors/suppliers to ensure cost-effective procurement. - International Liaison: Liaise with offices in Japan and other locations on administrative matters, ensuring alignment across different regions. Assist in communicating effectively with Japanese officers, facilitating seamless international collaboration. Requirements: - Bachelor's degree or Diploma in Human Resources, Business Administration, or equivalent. - Minimum 3 years of experience in Office Administration or HR Administration. - Fluent Japanese language skills are essential for facilitating communication and coordination with our Japan offices. - Proficiency in Microsoft Office applications and experience with executive-level calendar management. - Independent, self-motivated, with strong management skills and leadership qualities. - Excellent coordination, organizational, and interpersonal skills. - Meticulous, efficient, proactive, and able to multitask and prioritize.