HR Admin Assistant

RESPONSIBILITIES: 1. Recruitment & Hiring Support - Support recruitment activities including candidate sourcing and job postings. - Coordinate interview scheduling between candidates and hiring managers. - Assist in tracking, collecting, and filing completed interview forms and recruitment records. - Support the administration of headcount requisition processes. - Lead end-to-end internship engagement administration, including sourcing, onboarding logistics, and record maintenance. - Support coordination with recruitment agencies. - Assist with preparation of employment documentation, including Part-time Key Employment Terms (KET) and Full-time employment contracts. 2. Onboarding & Employee Administration - Support onboarding processes for new hires, including welcome communications and team group updates. - Prepare new employee onboarding checklists and materials (uniforms, name tags). - Create and maintain employee profiles within HR systems. - Maintain FOH onboarding checklists and coordinate with hiring managers. 3. HR Systems & Records Management - Maintain personnel files (P-files) and ensure accurate employee information. - Manage and update employee organisational structure records. - Serve as DocuSign administrator for employment documentation. - Manage and update the recruitment email alias. - Support administration of employee benefits and internal HR systems. 4. Employee Administration & HR Support - Maintain employee updates, announcements, and organisational charts. - Assist with probation review reminders and employee confirmation processes. - Coordinate employee training registrations and maintain training certificate trackers. - Assist with preparation of HR letters including Certification of Employment and internship completion letters. 5. Office Administration - Serve as a first point of contact for general enquiries. - Provide administrative support to the sales team and general office coordination. 6. Finance & Documentation Support - Assist with organising and filing financial documentation, including supplier invoices and service reports. - Maintain organised filing systems for company HR, financial and operational documents. 7. Operations Support - Assist with printing and preparation of operational forms for stores. - Provide administrative support to the Store Operations team. 8. General - Complete other tasks as assigned by management. REQUIREMENTS: - Diploma or equivalent qualification in Business Administration, Human Resources, or a related field. - 1–3 years of experience in HR administration, office administration, or recruitment support. - Proficiency in Google Workspace and basic HR or administrative systems.