Part-Time HR Admin Coordinator

Responsibilities: Recruitment & Hiring Coordination - Post job advertisements to attract qualified candidates as needed - Manage candidate communication and schedule interviews to streamline hiring - Track recruitment progress and coordinate candidate follow-ups to ensure timely hiring decisions - Maintain accurate candidate records and recruitment documentation for compliance and reference Staff Onboarding & HR Coordination - Prepare onboarding documents, offer letters, and staff forms to facilitate smooth new hire integration - Coordinate onboarding logistics and arrangements for new employees - Maintain up-to-date employee records and HR files to support workforce management - Monitor probation periods and follow up on HR administrative tasks to ensure compliance - Assist with attendance tracking, leave management, and staff coordination to support daily HR operations Administrative & Operational Support - Organize and maintain company documents and records to ensure easy retrieval and accuracy - Coordinate internal administrative tasks and operational follow-ups to support business functions - Manage staff scheduling and communication to optimize workforce deployment - Liaise with vendors and service providers to facilitate operational needs - Ensure all documents and records are current and properly organized for audit readiness Operational Follow-Up & Coordination - Follow up on pending management-assigned tasks to ensure timely completion - Collaborate with retail and operations teams on administrative matters to maintain workflow - Track missing documents, pending submissions, or incomplete records and resolve issues promptly - Support management in monitoring administrative and operational progress for continuous improvement Event & Operational Support - Provide support during events, roadshows, activations, and company activities as needed - Assist with manpower coordination and administrative tasks during events to ensure smooth execution Preferred competencies and qualifications: - Prior experience in HR or administrative roles preferred - Proficiency with Microsoft Office and Google Workspace applications - Strong organizational skills with attention to detail - Effective communication and coordination abilities - Ability to multitask and follow up proactively without supervision - Comfortable working in a fast-paced SME environment