Office Operations Executive

Office Administration - Manage day-to-day office operations including supplies, equipment, vendor accounts, and office upkeep - Handle correspondence, courier, and document management across physical and digital filing systems - Maintain company records, contracts, and licences organised by brand and function - Coordinate meeting scheduling and calendar management for COO and CEO - Prepare memos, basic correspondence, and internal communications - Maintain office attendance, visitor, and access records Cross-Functional Operations Support - Support store opening logistics including contractor schedules, permits, and delivery coordination - Assist merchandising and supply chain teams with basic procurement administration and PO tracking - Support finance with expense tracking, petty cash administration, and invoice filing - Assist HR with onboarding logistics for new hires including workstation setup and welcome kits - Coordinate travel arrangements for company leadership and visiting brand representatives Brand & Meeting Coordination - Support scheduling and logistics for brand principal visits and meetings - Organise internal meetings, town halls, and team events - Support coordination of store launch events - Prepare meeting materials, minutes, and follow-up action trackers Compliance & Records - Maintain registers and records in line with company SOPs across all active brand partnerships - Ensure office practices align with workplace safety and data protection requirements Requirements: - Diploma or Degree in Business Administration, Office Management, or related field - 2-3 years of experience in office administration, operations, or executive assistant role - Experience in a startup or early-stage company environment is a strong advantage - Exposure to HR functions such as onboarding and basic HR administration - Experience liaising with external vendors and coordinating office operations