Assistant HR Admin Manager
Job Summary
The Assistant HR & Admin Manager will lead strategic HR initiatives, recruitment, and performance management to foster a positive company culture. This role involves close collaboration with the Managing Director to optimize internal policies, staff training, and organizational development. The position also oversees administrative functions, including payroll, event management, and regulatory compliance.
Responsibilities
- Lead strategic HR initiatives and culture development.
- Manage end-to-end recruitment and onboarding processes.
- Oversee KPI tracking, performance appraisals, and career path mapping.
- Coordinate staff training programs and team-building events.
- Handle payroll, leave management, and regulatory compliance.
Required Skills
- Strategic HR planning and policy development.
- Proficiency in ERP and HR management software.
- Strong understanding of MOM regulations.
- Effective communication and team facilitation.
- Budget management and performance analytics.
Job Details
A. Strategic HR and Company Culture Development
- Strategic HR Initiatives: Lead and implement company-wide HR strategies under the direction of the Managing Director.
- Policy Assessment: Analyze existing HR policies and collaborate with leadership to enhance organizational alignment.
- Communication: Facilitate open communication between staff and leadership; manage feedback through surveys and one-on-one discussions.
- Culture Building: Identify and address organizational issues, lead team-building efforts, and foster a positive corporate mindset.
- Brand Management: Manage company profiles on LinkedIn, websites, and Glassdoor to promote a positive employer brand.
- Budgeting: Develop and present yearly HR capital budgets and optimization plans.
B. Recruitment Framework
- Channel Management: Enhance recruitment channels including WSG, JobStreet, LinkedIn, and HR agencies.
- Selection Process: Improve candidate profiling, job matching, interview protocols, and assessments.
- Onboarding: Manage documentation (LOA), orientation, and staff onboarding processes.
C. Performance Review Framework
- KPI Development: Establish and review KPIs for all departments in collaboration with HODs.
- Performance Appraisals: Conduct performance assessments and provide growth recommendations.
- Competency & Career Mapping: Develop competency gap analyses and define career paths for staff.
- Training & Transition: Identify training/upskilling needs and manage staff performance transitions.
D. Staff Training Framework
- Program Setup: Coordinate internal and external training initiatives.
- Mindset Training: Implement ongoing sessions focused on staff alignment and development.
- Workshops & Events: Organize departmental workshops and team-building events.
- Government Compliance: Manage Singapore government-related HR programs (ITE, internships, grants).
E. General HR Administration
- Communication & Events: Conduct town hall meetings and organize annual events/team trips.
- System Proficiency: Utilize ERP/HR systems (TaskHub, Infotech) for e-filing and administration.
- Finance Collaboration: Coordinate with the finance team regarding claims, overtime, and payroll processing.
- Facilities & Regulatory: Manage staff dormitory arrangements, maintain the company handbook, and ensure compliance with MOM regulations.
- Culture & Socials: Plan festive decorations and social team-building activities.