HR Admin Assistant

Working Location: Primarily based in Marsiling, with 1 day per week at the Chinatown office Working hours: Mon to Fri Start: 7.30am – 9.30am End 4.30pm – 6.30pm Job Duties: 1. Workforce Planning & Recruitment - Partner with hiring managers to understand staffing needs and develop recruitment strategies - Manage end-to-end recruitment, including job postings, sourcing, screening, interviews, and onboarding - Utilize various sourcing channels such as job portals, social media, and professional networks - Build and maintain strong candidate relationships to ensure a positive hiring experience - Provide regular updates on recruitment progress and key metrics - Prepare salary proposals and coordinate onboarding processes upon offer acceptance 2. Talent Management - Conduct onboarding sessions for new hires - Coordinate training programmes for employees - Maintain and update employee competency records - Work with L&D team to support development initiatives 3. Employee Relations & Engagement - Support employees with HR systems and handle enquiries - Coordinate employee engagement activities - Manage offboarding processes in compliance with policies - Advise managers on performance management and disciplinary matters 4. Compliance & HR Administration - Ensure timely work pass renewals and compliance with MOM regulations - Maintain accurate and updated employee records - Review and update HR policies in line with Singapore regulations - Stay updated with regulatory changes (MOM, TAFEP, SNEF, etc.) - Ensure consistent implementation of HR policies across departments - Support sensitive HR matters such as disciplinary actions and terminations 5. HR Operations & Support - Provide HR advisory and operational support to managers - Support daily HR and administrative functions - Collaborate with departments to achieve company KPIs - Support ad-hoc projects and initiatives - Ensure compliance with workplace safety standards and KPIs Requirement: - Diploma or Degree in relevant field - Minimum 1–2 years of HR/Admin experience preferred - Familiar with MOM regulations and work pass processes is an advantage - Good communication and interpersonal skills - Organized, detail-oriented, and able to multitask - Experience handling blue-collar workforce (e.g. manufacturing) is a plus