Office Admin HR Manager
Job Summary
The Office & HR Manager will oversee daily office operations, HR administration, and corporate support functions for a growing company. This role involves managing employee lifecycles, payroll, regulatory compliance, and workplace safety initiatives. The successful candidate will also provide administrative support to senior management and coordinate various corporate activities.
Responsibilities
- Manage daily office operations and facilities
- Oversee HR lifecycle, payroll, and MOM compliance
- Provide executive and corporate support
- Implement workplace safety and health initiatives
Required Skills
- 3-5 years Office/HR management experience
- Knowledge of Singapore Employment Act and MOM
- Proficiency in Microsoft Office
- Bilingual (English and Mandarin)
Job Details
Key Responsibilities:
Office & Administration:
- Manage day-to-day office operations, facilities, vendors, procurement, and office administration.
- Develop and maintain office policies, administrative procedures, and corporate records.
- Coordinate meetings, company events, business travel, and expatriate relocation.
Human Resources:
- Manage the employee lifecycle, including onboarding, offboarding, and recruitment coordination.
- Oversee payroll administration, leave management, employee records, and HR documentation.
- Coordinate Employment Pass and other MOM work pass applications and renewals.
- Ensure compliance with the Employment Act, CPF, MOM regulations, and PDPA.
- Develop and implement the company's HR handbook, HR policies, and standard operating procedures (SOPs), ensuring compliance with Singapore employment legislation and HR best practices.
Workplace Safety & Compliance:
- Support Workplace Safety & Health (WSH) initiatives and office safety programmes.
- Coordinate safety inductions, emergency preparedness, and incident reporting.
- Liaise with building management and support safety compliance activities.
Executive & Corporate Support:
- Provide administrative support to senior management.
- Prepare reports, presentations, and meeting minutes.
- Liaise with regional headquarters, external vendors, and business partners.
- Support regional projects and other corporate initiatives.
Requirements:
- Diploma or Degree in Human Resources, Business Administration, or a related discipline.
- Minimum 3–5 years of relevant experience in Office Management, HR Administration, or Corporate Administration.
- Experience within EPC, engineering, petrochemical, chemical, industrial, construction, or manufacturing industries is highly preferred.
- Good knowledge of the Singapore Employment Act, MOM work pass administration, CPF, payroll, and HR best practices.
- Basic understanding of Workplace Safety & Health (WSH) regulations and office safety procedures.
- Experience supporting a start-up or growing organisation will be an advantage.
- Strong organisational, communication, and multitasking skills with the ability to work independently.
- Proficient in Microsoft Office applications.
- Good command of English and Mandarin (spoken and written) to liaise with Mandarin-speaking stakeholders and regional headquarters.