HR & Admin Executive

JOB SCOPE 1. Recruitment & Onboarding - Prepare Letters of Appointment and coordinate onboarding processes. - Arrange onboarding medical check-ups, conduct staff orientation, and request for access cards, email accounts, and ECCareSuite accounts from IT. - Handle work pass applications and renewals for all foreign staff. - Purchase Security Bonds through insurance company as required. - Follow through the whole process for Work Pass Applications. 2. Staff Offboarding & Clearance - Ensure exit clearance procedures are completed. - Process cancellation of staff email accounts, ECCareSuite accounts, and access cards. - Handle foreign staff work pass cancellations. 3. Training & Development - Oversee the entire training process, from registration to training grant applications. 4. Employee Records & Administration - Maintain and update the employee database and personnel files promptly. - Handle daily HR administration, including recruitment support, selection, and employee grievances. - Administer staff welfare, incentives, and benefits. - Arrange 6-monthly medical checks for work pass holders. - Manage and oversee the on-site staff dormitory. 5. Compliance & Reporting - Ensure compliance with SCH rules, regulations, and MOM guidelines. - Submit levy waiver applications to MOM when necessary. - Prepare and submit monthly statistical reports and MOM surveys. - Submit WICA insurance claims when necessary. 6. Policy & Process Improvement - Assist the Manager in reviewing, updating, and implementing HR and Admin policies or programmes. - Perform any other duties as assigned by the Manager, HR & Admin. JOB REQUIREMENTS A) EDUCATIONAL, TRAINING AND EXPERIENCE - Diploma in Human Resource Management or other-related field. - At least 2 years of experience in Human Resource. B) OTHERS - Basic understanding of employment laws and HR policies. - Familiar with recruitment processes and HR documentation. - Knowledge of using HRIS systems is an advantage. - Ability to maintain HR records and handle confidential information. - Proficient in Microsoft Office (Word, Excel, PowerPoint). - Able to prepare HR reports and track HR data. - Good communication Skills; Strong written and verbal communication. - Ability to address employee queries professionally. - Good interpersonal skills and customer service mindset. C) PERSONAL ATTRIBUTES - Detail-oriented and organised. - Team player with positive working attitude. - Responsible and able to maintain confidentiality. - Proactive and willing to learn. - Able to manage time and work on multiple tasks.