HR Administration Manager

### Key Responsibilities **Human Resource Management** - Manage the full spectrum of HR functions, including recruitment, onboarding, employee relations, performance management, compensation and benefits. - Handle employee confirmations, promotions, transfers, disciplinary matters, and terminations. - Develop, implement, and maintain HR policies, procedures, and employee handbook guidelines. - Maintain accurate employee records and HR documentation. - Address employee grievances and support a positive workplace culture. - Support management on manpower planning and staffing requirements. **Payroll, Leave & Benefits Administration** - Process monthly payroll accurately and on time. - Administer CPF contributions, IR8A submissions, annual tax filings, leave records, attendance records, and employee benefits. - Process employee medical claims, insurance claims, and staff welfare matters. - Ensure compliance with all statutory requirements and payroll regulations. **Compliance & Employment Matters** - Ensure compliance with the Singapore Employment Act, CPF regulations, MOM requirements, and employment-related legislation. - Stay updated on changes to labour laws and HR regulations. - Manage work pass applications, renewals, cancellations, and related matters. - Prepare employment contracts, warning letters, termination letters, HR notices, and other HR documentation. - Liaise with government agencies, auditors, consultants, and external service providers where required. **HR Systems & Reporting** - Manage and maintain OpenSoft and Info-Tech HR Software. - Ensure proper administration of payroll, leave, attendance, and employee records within the HR systems. - Prepare HR reports relating to manpower, payroll, attendance, leave, recruitment, and staff turnover. - Recommend improvements to HR processes and systems. **Hong Kong HR Administration** - Support basic HR administration matters relating to Luvenus Jewellery Hong Kong. - Coordinate employee records, payroll information, leave administration, and HR documentation. - Liaise with external service providers and consultants in Hong Kong when required. **Corporate Administration** - Oversee day-to-day office administration and corporate support functions. - Manage office facilities, office supplies, company assets, and vendor relationships. - Coordinate insurance renewals, licences, permits, and corporate records. - Maintain contracts, company documents, and administrative records. - Support Directors and Management with administrative projects and ad hoc assignments. ### Requirements - Diploma or Degree in Human Resource Management, Business Administration, or a related discipline. - Minimum 5 years of relevant HR experience. - Strong knowledge of Singapore Employment Act, CPF regulations, MOM requirements, and payroll administration. - Experience managing recruitment, employee relations, payroll, and HR compliance independently. - Proficient in OpenSoft and Info-Tech HR Software. - Experience handling medical claims and employee benefits administration. - Strong communication, interpersonal, and organizational skills. - Ability to work independently and manage multiple responsibilities across three related companies. - High level of integrity and ability to handle confidential information. - Singapore Citizens and Singapore Permanent Residents only. ### Benefits - 5-day work week. - Stable and established jewellery group. - Exposure to Singapore and Hong Kong operations. - Career growth opportunities. - Supportive working environment.