HR Administrative Executive
Job Summary
We are seeking a hands-on HR Executive to oversee day-to-day HR operations for our Singapore retail business. This role is responsible for end-to-end HR administration including work pass management, compliance matters, and employee lifecycle processes. The ideal candidate is detail-oriented, proactive, and able to work independently in a fast-paced retail environment.
Responsibilities
- Manage end-to-end HR operations and administration
- Handle foreign work pass applications and renewals
- Coordinate recruitment activities and interview arrangements
- Ensure HR compliance with local employment regulations
- Maintain employee records and insurance documentation
Required Skills
- HR administration
- MOM work pass management
- Knowledge of Singapore Employment Act
- Microsoft Excel proficiency
- Organizational and multitasking skills
Job Details
Key Responsibilities:
Employee Relations & HR Operations:
- Prepare employment contracts, HR letters, and maintain employee records.
- Manage onboarding and exit processes including documentation and system updates.
- Handle employee enquiries and provide HR support to operations teams.
- Support disciplinary processes where required.
Work Pass Management:
- Handle foreign work pass applications, renewals and cancellations.
- Monitor work pass validity and quota utilisation.
- Liaise with MOM on manpower-related matters pertaining to work pass holders.
Recruitment Coordination:
- Coordinate recruitment activities including job postings and interview arrangements.
- Screen applications and coordinate interviews with hiring managers.
Insurance & Claims:
- Coordinate insurance matters for retail shops and employees.
- Liaise with insurance brokers and service providers.
- Monitor policy renewals and documentation.
HR Compliance & Administration:
- Support government-related submissions (e.g., OED, surveys, reporting).
- Maintain HR documentation and ensure compliance with local employment regulations.
- Perform other HR and administrative duties as assigned.
Requirements:
- Diploma or Degree in Human Resources, Business Administration or related field.
- Minimum 2 years HR experience.
- Familiar with MOM work pass application procedures.
- Good knowledge of Singapore Employment Act and MOM regulations.
- Detail-oriented with strong organisational skills.
- Able to work independently and manage multiple tasks.
- Proficient in Microsoft Excel and MS Office.
Preferred:
- Experience in retail or F&B industry will be an advantage.
- Experience handling foreign workforce will be an advantage.