Office Administrator
Job Summary
An urgent opening for an Office Administrator based in the Central region to oversee daily operations, manage administration, and support various departments. The role requires a minimum of a Diploma and 5 years of relevant working experience, preferably in the medical device, healthcare, or laboratory industry. Key duties involve procurement, inventory control, basic accounting support, HR administration, and ensuring compliance with company SOPs.
Responsibilities
- Oversee daily operations and workflow
- Manage office administration and documentation
- Handle procurement, inventory, and supplier coordination
- Support accounting and HR tasks
Required Skills
- Minimum Diploma in Business Administration or Operations Management
- Minimum 5 years of relevant operations experience
- Strong leadership, communication and organizational skills
- Proficiency in Microsoft Office
Job Details
Qualifications
Minimum Diploma in Business Administration, Operations Management and Knowledge on Accounting.
Minimum 5 years of relevant working experience in operations management.
Experience in the medical device, healthcare or laboratory industry is an advantage.
Strong leadership, communication and organizational skills.
Proficient in Microsoft Office.
Job Responsibilities
Oversee the company's daily operations and ensure smooth workflow across all departments.
Manage office administration, documentation and company records.
Prepare and monitor quotations, purchase orders, invoices and other operational documents.
Coordinate with suppliers, customers and overseas manufacturers on procurement, shipments and deliveries.
Supervise inventory control and ensure adequate stock availability.
Work closely with the Sales, Service and Logistics teams to coordinate equipment deliveries, installations and preventive maintenance schedules.
Assist in Accounts Receivable, Accounts Payable, payment follow-up and liaise with external accountants.
Support tender submissions, service contracts and project implementation.
Assist in recruitment, staff onboarding, attendance and general HR administration.
Ensure compliance with company policies, SOPs and relevant regulatory requirements.
Identify opportunities to improve operational efficiency and customer satisfaction.
Perform any other duties assigned by Management.
Working Hours: Monday to Friday 8.30am – 5.30pm