HR Assistant

HR & Administration Assistant Job Responsibilities Human Resources - Support the full spectrum of HR functions, with a primary focus on worker level employees, including recruitment, onboarding, offboarding and employee administration. - Assist with job postings, interview scheduling, candidate coordination and preparation of employment documents. - Process Work Permit applications, renewals, cancellations and related employment matters in accordance with MOM requirements. - Maintain employee attendance, leave records, medical claims, Integrated Health Plan (IHP), safety shoe claims and employee benefits. - Maintain accurate employee records, personnel files, HR documentation and Info-Tech HRMS records. - Coordinate dormitory arrangements, OFWAS updates, Primary Care Plan (PCP) registration, employee insurance and other foreign worker administration matters. - Coordinate employee training and maintain relevant ISO training records and documentation. - Support compliance with the Employment Act, MOM requirements, Company policies and applicable statutory requirements. - Liaise with government agencies, insurers, training providers, vendors and other external service providers on HR matters. Administration & Office Management - Manage day-to-day office administration and provide administrative support to Management and various departments. - Check, collect and distribute incoming mail from the Company letterbox daily. - Arrange courier services and coordinate local and overseas shipments, including FedEx online shipment processing. - Procure and maintain office supplies, stationery, uniforms, name cards, pantry supplies and other office necessities. - Coordinate office and facility maintenance, including air-conditioning servicing, internet and mobile subscriptions, water supply and office equipment. - Coordinate with vendors and service providers to ensure maintenance and services are completed on schedule. - Monitor office cleaning services and verify that services have been properly completed. - Check vendor invoices for accuracy and prepare the necessary payment vouchers/supporting documents for processing. - Maintain organised filing systems and ensure proper record keeping for HR and administrative documents. - Perform other HR and administrative duties as assigned by Management. Requirements - Diploma in Human Resources, Business Administration, Management or a related discipline. - Relevant HR and/or administrative experience is preferred. - Experience handling Work Permits and foreign worker administration in Singapore will be an advantage. - Familiarity with MOM requirements, HRMS systems and general HR administration is preferred. - Proficient in Microsoft Office applications, including Word, Excel and Outlook. - Good organisational and administrative skills with strong attention to detail. - Able to handle confidential employee information professionally. - Good communication and interpersonal skills. - Able to coordinate effectively with employees, Management, government agencies and external vendors. - Able to work independently, follow up on outstanding matters and manage multiple tasks. - Responsible, organised and willing to learn.