HR & Admin Executive

Job Title: HR & Admin Executive Key Responsibilities Human Resources - Manage the full recruitment cycle, including job postings, candidate screening, interview coordination, and onboarding/offboarding processes. - Prepare employment contracts and maintain employee records, personnel files, and HR documentation. - Administer employee attendance, leave, overtime, and other HR records. - Assist in payroll preparation, salary administration, and employee benefits management. - Process Employment Pass (EP), S Pass, and Work Permit applications, renewals, cancellations, and other work pass-related matters. - Support employee training, performance management, employee engagement, and employee relations initiatives. - Foster a positive, collaborative, and inclusive workplace culture that encourages teamwork and employee engagement. Administration - Manage office administration, including procurement of office supplies and fixed asset records. - Maintain office facilities, meeting rooms, office equipment, and a safe, organized working environment. - Coordinate company meetings, corporate events, employee engagement activities, and staff welfare programmes. - Oversee day-to-day administrative operations and ensure smooth office management. Compliance - Ensure compliance with Singapore employment legislation and company policies. - Assist in reviewing and updating the Employee Handbook, HR policies, and internal procedures. - Support government audits, statutory reporting, and compliance documentation. External Liaison - Coordinate with government agencies, recruitment agencies, insurance providers, and external vendors. - Handle work pass matters and other employment-related administrative requirements. - Assist in insurance administration and other corporate administrative matters. General Support - Perform other HR and administrative duties as assigned by Management. - Work closely with various departments to improve HR and administrative processes and operational efficiency. Requirements - Diploma or Bachelor's Degree in Human Resource Management, Business Administration, or a related discipline. - Minimum 5 years of relevant experience in Human Resources and Administration. - Good knowledge of Singapore Employment Act, MOM regulations, and HR best practices. - Hands-on experience in processing Employment Pass (EP), S Pass, and Work Permit applications. - Experience in recruitment, onboarding, payroll support, employee relations, and HR administration. - Proficient in Microsoft Office applications, particularly Excel, Word, and PowerPoint. - Proficient in English and Mandarin (spoken and written) to effectively communicate with employees, external stakeholders, and Mandarin-speaking business partners. - Strong organizational, interpersonal, and communication skills. - Meticulous, responsible, and able to handle confidential information with integrity. - Self-motivated, able to work independently with minimal supervision, and capable of managing multiple priorities in a fast-paced environment.