Admin and HR Officer
Job Summary
We are seeking a permanent, full-time Admin & HR Officer to support daily operations, sales order processing, and corporate affairs. The successful candidate will work closely with the Admin Head to manage documentation, compliance filings, and human resources tasks. This role requires a highly organized individual capable of handling confidential information and managing multiple administrative streams effectively.
Responsibilities
- Process sales orders and documentation
- Manage corporate compliance and filings
- Oversee office administrative duties
- Support HR recruitment and onboarding
Required Skills
- Business Administration/HR diploma
- 2-4 years relevant experience
- Singapore employment law knowledge
- Proficient in Microsoft Office
Job Details
KEY RESPONSIBILITIES
1. Sales & Operations Admin
• Process and track sales orders, purchase orders (PO), delivery orders, and quotations.
• Coordinate with Sales, Ops/Installer, and Engineering teams on order status, scheduling, and documentation.
• Maintain accurate records for job files, tender submissions, and GeBIZ-related paperwork as needed.
2. Company Affairs
• Manage corporate secretarial coordination, licenses, permits, and statutory filings (ACRA, IRAS, MOM, CPF) in liaison with appointed corporate secretary/agents.
• Handle office administration: insurance renewals, utilities, tenancy/lease matters, vendor contracts, and general facilities upkeep.
• Maintain company registers, compliance documentation, and company affairs filing systems.
• Support work pass applications, renewals, and cancellations (Employment Pass, S Pass, Work Permit) for foreign employees.
3. HR Administration
• Coordinate recruitment logistics: job postings, interview scheduling, candidate correspondence, and onboarding paperwork.
• Support onboarding and offboarding administration, including issuance of employment contracts, access, and equipment.
• Help organize staff welfare initiatives, internal announcements, and HR-related employee queries.
REQUIREMENTS
• Diploma or above in Business Administration, Human Resources, or related field.
• 2–4 years of experience in administration, HR, or company secretarial support; SME/M&E or building services industry experience is a plus.
• Working knowledge of Singapore employment regulations, MOM work pass processes, and basic corporate compliance requirements.
• Proficient in Microsoft Office (Word, Excel, Outlook); familiarity with accounting/HR systems (e.g. QuickBooks, payroll software) is an advantage.
• Highly organized, detail-oriented, and comfortable managing multiple administrative streams (sales admin, company affairs, HR) at once.
• Reliable, discreet, and trustworthy — this role handles confidential company and employee information.
• Able to work independently in office full-time, providing consistent daily coverage.