Human Resources Specialist
Job Summary
We are seeking a proactive HR professional to manage daily HR operations and the full employee lifecycle. This role involves coordinating recruitment, maintaining HR systems, and ensuring compliance with local labor regulations. You will work closely with the HR team to deliver a seamless and consistent employee experience.
Responsibilities
- Manage HR administration and employee records
- Handle recruitment and onboarding processes
- Support HR systems and compliance documentation
- Assist in HR projects and employee engagement
Required Skills
- HR operational knowledge
- Proficiency in Microsoft Office Suite
- Data accuracy and attention to detail
- Excellent communication skills
Job Details
### Key Responsibilities
**HR Administration & Operations**
- Maintain and update employee records, personnel files, and HR databases accurately and timely.
- Prepare HR documents including offer letters, employment contracts, confirmation letters, transfer letters, and other employment-related documentation.
- Administer employee benefit programs.
- Support HR-related payment requests and invoice processing.
- Coordinate and manage HR vendors and external service providers.
- Ensure proper filing and compliance of HR documentation and records.
- Maintain and support HR systems and platforms including HRIS, Jira, Confluence, and recruitment portals.
- Support Singapore HR operational matters including work pass application, renewal, cancellation, and related administration.
- Ensure compliance with Singapore labor regulations and company policies.
- Support system enhancement initiatives and process improvements.
- Serve as the primary point of contact for HR queries.
**Recruitment Support**
- Support recruitment activities including job posting, interview coordination, candidate communication, and recruitment administration.
- Take ownership of hiring assigned junior-level roles from sourcing to onboarding.
**Employee Lifecycle Management**
- Support end-to-end employee lifecycle processes including onboarding, confirmation, internal transfers, employee changes, and offboarding.
- Coordinate onboarding and exit processes to ensure a positive employee experience.
**Other Responsibilities**
- Provide support for HR projects, employee engagement initiatives, and company events.
- Assist with preparation of HR reports and data analysis when required.
- Perform other ad-hoc HR duties as assigned.
### Qualifications
- Bachelor’s Degree in Human Resources Management, Business Administration, Sociology, Psychology, or a related field. Fresh graduates are welcome.
- 1 - 3 years of experience in HR operations or HR shared services, preferably in a regional or global environment.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, etc).
- Eagerness to learn, proactive attitude, and willing to support a growing organization.
- Strong attention to detail with a focus on data accuracy and compliance.
- Excellent communication and interpersonal skills, reliable with a service-oriented mindset.
- Strong sense of ownership and accountability.
- Comfortable handling both operational and coordination works.