Administrative Manager
Job Summary
The Administrative Manager will lead daily administrative operations to ensure efficient business processes. The role involves overseeing employee records, project administration, and ensuring compliance with company policies. The successful candidate will also supervise administrative staff and facilitate communication with key stakeholders.
Responsibilities
- Manage daily administrative operations
- Develop operational policies and procedures
- Oversee employee records and HR documentation
- Ensure compliance with licenses and regulations
- Supervise administrative staff
Required Skills
- 0–5 years administrative experience
- Microsoft Office proficiency
- Knowledge of payroll and HR admin
- English and Mandarin fluency
- Construction industry experience
Job Details
Responsibilities
- Manage daily administrative operations to ensure smooth and efficient business functions.
- Develop and implement administrative policies and procedures to enhance operational efficiency.
- Coordinate office activities and facilitate communication with clients, suppliers, subcontractors, and government authorities.
- Maintain accurate employee records, attendance, leave administration, and HR documentation to support workforce management.
- Oversee maintenance of company licenses, permits, contracts, and regulatory documents to ensure compliance.
- Monitor procurement and inventory of office supplies and company resources to support operational needs.
- Prepare reports and maintain records to assist management in business planning and operational decisions.
- Coordinate project administration and maintain proper documentation for ongoing construction projects.
- Supervise administrative staff to ensure adherence to company policies and procedures.
Preferred competencies and qualifications
- Secondary School/SPM qualification.
- 0–5 years of relevant administrative or office management experience.
- Proficient use of Microsoft Office applications (Word, Excel, Outlook) to support administrative tasks.
- Experience in the construction or engineering industry to enhance project coordination.
- Knowledge of payroll, HR administration, and document control to support administrative functions.
- Proficiency in English and Mandarin to effectively liaise with clients, suppliers, and stakeholders.