Office Manager Executive Assistant

Key Responsibilities Executive Support - Provide proactive administrative and executive support to senior executives - Track action items and ensure timely follow-up - Handle confidential information with discretion and professionalism Office Management - Manage the day-to-day operations of the Singapore office - Maintain office facilities, equipment, supplies and vendor relationships - Drive continuous improvement of office and administrative processes - Take ownership of ad hoc operational projects that support business growth HR & People Operations - Support employee onboarding and offboarding processes - Coordinate employment documentation and maintain employee records - Assist with recruitment scheduling and candidate coordination - Partner with leadership to foster a positive employee experience and company culture Administration & Operations - Support finance with invoice processing and expense administration What We're Looking For - 10 years of experience in Office Management, Executive Assistant, Office Administration or People Operations - Previous experience supporting C-suite or senior executives - Experience within a fast-growing technology company, startup or PE-backed business is highly preferred - Exposure to HR administration and employee lifecycle processes - Strong organisational and project management skills with exceptional attention to detail - Ability to manage multiple priorities while remaining calm under pressure - Strong verbal and written communication skills - High level of professionalism, discretion and integrity when handling confidential information - Self-starter who enjoys solving problems and improving processes - Proficiency in Microsoft Office and Google Workspace; familiarity with HRIS and collaboration tools is advantageous