HR Assistant/Executive
Job Summary
The HR Executive will manage end-to-end payroll processing and lead the full recruitment cycle for a fast-growing F&B brand. This role involves maintaining accurate employee records, facilitating onboarding, and serving as the primary point of contact for HR-related queries. The position requires a hands-on generalist approach to support operations and employee relations across multiple outlets.
Responsibilities
- Process end-to-end monthly payroll and leave
- Manage full-cycle recruitment and onboarding
- Handle employee relations and correspondence
- Maintain HR records and compliance data
Required Skills
- Payroll processing expertise
- Full-cycle recruitment
- Proficiency in Talenox and Deputy
- Strong communication skills
Job Details
### Responsibilities
**Payroll & Compensation**
- Process end-to-end monthly payroll accurately and on time using Talenox — including CPF submissions and IR21 tax clearance.
- Manage leave administration and final salary processing.
- Work closely with Operations to ensure accurate attendance data, timesheet verification via Deputy, and timely payroll uploads.
**Recruitment & Onboarding**
- Manage the full recruitment cycle for outlet and operations roles — from job posting and candidate sourcing to interviewing and offer management.
- Prepare and maintain recruitment materials, including job descriptions and employment contracts.
- Facilitate new employee orientation and onboarding — ensuring every new joiner feels welcomed, informed, and set up for success from day one.
- Support work pass applications, renewals, and cancellations in compliance with MOM regulations.
**HR Administration & Employee Relations**
- Maintain accurate and up-to-date employee records digitally across Talenox and our HR systems.
- Prepare HR correspondence, including employment letters, promotion letters, salary adjustment letters, and employment verification letters.
- Support employee relations matters — including counselling, grievance handling, issuance of warning letters, and offboarding procedures.
- Serve as a reliable and approachable first point of contact for HR queries from employees and management across all levels.
**Data Management & Ad Hoc Support**
- Process attendance reports, pro-family leave submissions, and government-paid leave claims accurately and on time.
- Archive employee records in accordance with HR policies and PDPA requirements.
### Requirements
- Diploma or Degree in Human Resource Management or equivalent.
- At least 2 years of hands-on payroll and recruitment experience in F&B, retail, or a recruitment agency environment.
- Proficiency in HRMS and payroll systems — familiarity with Talenox and Deputy is a strong advantage.
- Organised, meticulous, and comfortable managing multiple priorities without losing attention to detail.
- Strong communicator who can engage confidently across all levels of the organisation.
- Comfortable working independently in a lean team environment.
- Ability to converse in Mandarin is an advantage, to support communication with our Mandarin-speaking outlet teams and candidates.
- Open to Singaporeans and Permanent Residents.
### Benefits
- Competitive salary commensurate with experience.
- Medical and dental coverage.
- Staff discounts across all Alchemist outlets.
- Performance bonus.
- Training and development opportunities.