HR Office Administrator

Roles & Responsibilities • Deliver a full spectrum of HR services in compliance with existing HR policies, legal obligations, and MOM compliances (i.e. Employment Act, etc). • Organise and maintain personnel records and internal database. • Deal with all CPF, GST, company related expenses matters. • Prepare HR related documents and assist in administration of annual performance appraisals, preparation of appointment letter, staff orientation, etc. • Handle all work-pass related applications. • Submit all government related documents as per Singapore MOM Guidelines. • Answer employees’ queries about HR-related issues. • Arrange travel accommodations and process expense forms. • Manage all clearance of employee resignation and termination. • Ensure compliance with relevant laws and internal policies. • Undertake any ad-hoc task assigned from time to time. • Manage daily data entries related to Accounts, like recording of receipts from Customers, issuing payments to Vendors & Employees, Reimbursements to Employees, generation of sales invoices, booking purchase invoices, etc. • Co-ordinate with External Auditors, GST Consultant, Company Secretary, etc for all compliance related matters. • Follow-up and reconciliation with Customer’s and Vendor’s Accounts team for the outstanding balances on a monthly basis. Qualifications and Experience • A bachelor’s degree or higher qualification from a reputable university, preferably in Human Resource Management or a related field of study. • At least 5 years of experience working as a HR Administrator, Accounts Assistant, Office Administrator or a relevant role. • Prior experience working in an IT company will be an advantage. • Strong and proven senior stakeholder management skills. Skills & Abilities • Computer literacy, in particular must be familiar with MS Office 365 applications such as Word and Excel. • Thorough knowledge of relevant Singapore labour laws and best practices. • Strong phone, email and in-person communication skills. • A keen eye for detail with an analytical mind and good math skills. • Results driven individual with the ability to maintain momentum and positive energy when experiencing setbacks. • Strong organisational and self-management skills including the ability to quickly adjust, and to accommodate emerging priorities. • Commercially oriented analytical skills. Aptitude in decision-making and problem solving. • Highly adaptable and able to deal with ambiguity. A self-starter with flexible problem management skills.