Senior HR & Admin Executive
Job Summary
The Senior Executive, HR & Administration will manage day-to-day HR operations, including recruitment and employee lifecycle support. The role involves coordinating EXCO and sub-committee logistics, handling office administration, and providing executive support to the CEO. The position requires a highly organized individual with strong attention to detail and experience in maintaining accurate records and governance.
Responsibilities
- Manage end-to-end HR operations and employee lifecycle
- Coordinate EXCO/sub-committee logistics and minute-taking
- Oversee daily office administration and vendor management
- Maintain HRIS, payroll records, and organizational documentation
- Provide executive administrative support to the CEO
Required Skills
- Relevant experience in HR and office administration
- Strong documentation, minute-taking, and organizational skills
- Proficiency in Microsoft Office and HR/Payroll systems
- Applied AI literacy for productivity and workflow support
- High level of discretion and integrity handling confidential info
Job Details
### Core Responsibilities
**1. HR Operations**
- Administer HR operations across the employee life cycle (recruitment, onboarding, confirmation, changes, offboarding).
- Manage recruitment processes, including job postings, scheduling, and documentation.
- Maintain accurate employee records, personnel files, and HR documentation.
- Support payroll, leave administration, claims, and benefits processing.
- Review and implement HR policies, SOPs, and employee handbook content.
- Coordinate training needs, registration, and records.
- Support performance management tracking and documentation.
- Liaise with government agencies and regulators on HR reporting.
**2. EXCO & CEO Support**
- Coordinate logistics for EXCO and sub-committee meetings (scheduling, invitations, agenda support).
- Collate and organize EXCO papers and presentations.
- Record and structure minutes for EXCO and management meetings.
- Maintain records of decisions and member details.
- Provide administrative support to the CEO, including scheduling and document preparation.
- Handle confidential leadership and personnel matters with discretion.
**3. Office Administration**
- Manage day-to-day office needs, including supplies, pantry, and facilities coordination.
- Maintain office asset records and inventory control.
- Coordinate with vendors for maintenance and cleanliness.
- Ensure a functional and organized office environment.
**4. Systems & Process Improvement**
- Maintain reliable HR and administrative trackers.
- Optimize the use of HRIS, payroll, and document management systems.
- Identify opportunities to improve workflows, templates, and internal coordination.
- Utilize digital tools and AI for productivity while ensuring data confidentiality.
**5. Collaboration**
- Coordinate HR and administrative needs across departments.
- Ensure tasks are tracked and follow-ups are closed properly.
- Contribute to a professional and collaborative team culture.