Senior HR Executive
Job Summary
The Senior HR Executive provides administrative support to the HR department across the full spectrum of HR functions. The role involves managing recruitment processes, staff onboarding and offboarding, attendance tracking, and payroll preparation. Additionally, the position supports HR automation projects and maintains accurate staff documentation.
Responsibilities
- Manage end-to-end recruitment and selection
- Oversee staff onboarding and offboarding processes
- Monitor attendance and prepare payroll data
- Support HR automation projects and documentation
Required Skills
- Diploma in HR or Business
- 2-3 years HR generalist experience
- Proficiency in MS Excel and Google Sheets
- Strong communication and organizational skills
Job Details
Responsibilities
The job functions include but not limited to:
- 1. Recruitment & Selection
a) Post job advertisement, conduct preliminary screening of resumes.
b) Coordinate and arrange for interviews.
c) Conduct interview for temporary staff, interns, contract for service personnel.
d) Manage resumes in the recruitment portal.
- 2. Onboarding of New Staff
Prepare the necessary to welcome new staff onboard.
- 3. Offboarding of Resigned Staff
Manage the resigned staff clearance and exit processes.
- 4. Confirmation of New Staff
Monitor the new staff join date and their probationary period and ensure that the confirmation cases are followed up duly.
- 5. Attendance & Punctuality
Monitor and Update staff attendance and punctuality.
- 6. Payroll Preparation
Check the contract staff timesheet, the overtime claims, check and compute the no pay leave etc get ready for payroll processing.
- 7. Administer Welfare and Benefit Scheme
Announce, co-ordinate, order, check invoices for items for new born, bereavement, hospitalization cases etc.
- 8. Co-ordinate for Staff Training Programme and Update Training Records.
- 9. Provide Administrative Support
a) Support and perform testing in HR automation projects.
b) Perform data entry of staff records in HR system.
c) Prepare and update staff p-file, HR files and e-documents in the drive.
d) Perform any other duties and projects as and when assigned.
Requirements
1. Diploma in Business / Human Resource or its other equivalent.
2. Minimum two (2) to three (3) years of working experience in HR profession.
3. One who has performed HR generalist role before and is familiar with recruitment, attendance, HR administration and automation would be ideal.
4. Someone who is friendly, service oriented, keen to learn and grow in HR.
5. Good communication and writing skills.
6. Meticulous, have initiative, multi-task and work in a fast-paced environment.
7. Proficient in using MS Excel (V look up), Google Sheet and Powerpoint.
Benefits
- Conducive Work Environment
- Opportunities for Growth and Progression
- Annual Leave up to 21 days
- Festive Leave up to 3 days
- Work From Home Leave up to 24 days (if applicable, based on the job nature)
- Birthday Leave and Voucher
- Medical & Insurance benefit
- Dress Code: Smart Casual