HR Executive
Job Summary
This role handles a combination of human resources operations, payroll administration, employee lifecycle management, and personal assistant duties for the management. The successful candidate will ensure compliance with local employment regulations while providing comprehensive administrative support. Additionally, the position involves coordinating recruitment, office administration, and employee engagement activities.
Responsibilities
- Process monthly payroll and maintain employee records
- Handle end-to-end recruitment and work pass administration
- Manage employee lifecycle from onboarding to offboarding
- Ensure compliance with MOM, CPF, and IRAS regulations
- Provide executive secretarial and personal assistant support
- Handle general office administration and procurement
Required Skills
- Payroll administration
- Work pass application via WPOL and EPOL
- HRIS data management
- Employment regulations compliance (MOM, CPF, IRAS)
- Calendar and travel management
- Administrative support
Job Details
1. Payroll & HR Administration
- Administer monthly payroll, including attendance, overtime, leave, and payroll processing.
- Maintain accurate employee records, personal information, leave, and HRIS data.
- Prepare final salary payments and payroll settlements for exiting employees.
2. Recruitment & Work Pass Administration
- Coordinate the end-to-end recruitment process, including job advertisements, candidate screening, interview scheduling, and onboarding.
- Manage work pass applications, renewals, cancellations, and related matters via WPOL, EPOL, and other statutory portals.
- Create and maintain employees' electronic personnel files (e-files).
3. Employee Lifecycle Management
- Manage the full employee lifecycle from onboarding to offboarding.
- Conduct new hire orientation and ensure completion of all onboarding requirements, including documentation, system access, and account setup.
- Coordinate probation reviews, confirmation, and extension processes with respective HODs.
- Administer resignations, prepare employment-related letters, coordinate exit clearance, IR21 submissions (where applicable), and system access deactivation.
4. Training & Compliance
- Maintain employee training records and coordinate internal and external training programmes.
- Process government-related claims, including Maternity Leave, NS Leave, Childcare Leave, and other statutory claims.
- Ensure compliance with MOM, CPF Board, IRAS, and other employment regulations.
5. Employee Engagement & HR Support
- Support employee welfare activities, engagement programmes, and company events.
- Assist the HR Manager with HR initiatives, projects, reporting, and administrative duties.
- Provide administrative support to other departments when required.
6. Personal Assistant Duties
- Manage management's calendars, appointments, meetings, and travel arrangements, including visas, accommodation, and itineraries.
- Coordinate meetings and prepare meeting logistics.
- Handle confidential information with professionalism and discretion.
- Act as the liaison between management and internal/external stakeholders.
- Coordinate management's personal administrative matters, including reimbursements, subscriptions, personal payments, and credit card settlements.
- Assist with personal errands and ad-hoc assignments as required.
7. Office Administration
- Manage office supplies, stationery inventory, and procurement.
- Perform general administrative duties and other ad-hoc responsibilities assigned by management.