HR Admin Executive

Job Summary We are seeking a proactive, organized, and detail-oriented Human Resource & Administration Assistant to provide administrative and coordination support to the Human Resources department. The role will act as a key administrative partner to the CHRO, VP Human Resources, and Senior Manager Human Resources, ensuring smooth day-to-day operations, efficient document management, scheduling coordination, and HR administrative support. Key Responsibilities Human Resources Administration - Provide administrative support across the employee lifecycle, including onboarding, transfers, confirmations, and offboarding activities. - Prepare and maintain employee records, HR documents, personnel files, and correspondence. - Support the preparation of employment contracts, letters, and HR-related documentation. - Coordinate new hire onboarding activities and ensure completion of required documentation. - Maintain accuracy and confidentiality of employee information in HR systems and databases. - Assist in the administration of employee benefits, leave records, and other HR programs. - Support HR initiatives, employee engagement activities, training programs, and corporate events. - Assist in compiling HR reports, presentations, and departmental metrics as required. Executive & Departmental Support - Provide administrative and secretarial support to the CHRO, VP HR, and Senior Manager HR. - Manage calendars, schedule meetings, and coordinate appointments. - Arrange travel bookings, accommodation, and logistics when required. - Prepare meeting materials, agendas, presentation decks, and meeting minutes. - Track action items and follow up with stakeholders to ensure timely completion. - Manage confidential correspondence and sensitive information with discretion and professionalism. General Administration - Coordinate department meetings, town halls, and HR events. - Manage filing systems, document control, and records retention processes. - Liaise with internal stakeholders and external vendors on administrative matters. - Support procurement requests, purchase orders, invoice processing, and budget tracking for the HR department. - Maintain office supplies and ensure smooth administrative operations within the department. - Assist with ad-hoc projects and assignments as directed by HR leadership. Requirements - Diploma or Bachelor's Degree in Human Resources, Business Administration, Office Management, or relevant field of study. - Minimum 2–3 years of relevant experience in HR administration, executive assistant, departmental secretarial, or office administration roles. - Experience in supporting senior management or executives will be an added advantage. - Candidates without relevant experience are welcome to apply. Skills & Competencies - Strong organizational and administrative skills with excellent attention to detail. - Ability to manage multiple priorities and work effectively in a fast-paced environment. - Strong interpersonal and communication skills. - Professional, discreet, and capable of handling confidential information. - Proficient in Microsoft Office applications, particularly Word, Excel, PowerPoint, Outlook, and Teams. - Ability to work independently while collaborating effectively with stakeholders across all levels. - Positive, service-oriented, and proactive attitude.