Senior HR Admin Manager
Job Summary
The Senior HR Executive/HR & Admin Manager oversees the full spectrum of HR operations, including payroll, recruitment, and MOM compliance. The role focuses on managing the employee lifecycle, from onboarding to offboarding, while ensuring adherence to Singapore employment laws. The successful candidate will also serve as an administrator for the HR management system and drive process improvements.
Responsibilities
- Manage full-spectrum HR operations and compliance
- Administer monthly payroll and CPF contributions
- Oversee end-to-end recruitment and employee lifecycle
- Handle work pass applications and MOM regulatory matters
- Maintain HRMS data and improve internal HR processes
Required Skills
- 5+ years HR experience
- Knowledge of Singapore MOM & Employment Act
- Payroll administration expertise
- Work pass management (WP, S Pass, EP)
- Proficiency in HRMS software
Job Details
### Job Scope
**HR Operations & Compliance**
- Manage the full spectrum of Human Resource functions for the company.
- Ensure compliance with Singapore MOM regulations, Employment Act, CPF requirements, and other statutory obligations.
- Prepare, maintain, and administer employment contracts, HR letters, policies, and employee records.
- Handle employee onboarding, confirmation, transfer, promotion, and offboarding processes.
- Manage employee leave, attendance, benefits, and HR documentation.
**Payroll & HR Administration**
- Administer monthly payroll accurately and on time.
- Manage CPF contributions, government-related submissions, and statutory reporting.
- Maintain employee records and ensure data accuracy within the HR Management System (HRMS).
- Serve as the HRMS administrator and support system improvements or migration projects when required.
**Recruitment & Employee Lifecycle**
- Manage end-to-end recruitment activities including job postings, candidate sourcing, screening, interview coordination, offer preparation, and onboarding.
- Conduct reference checks and maintain recruitment records.
- Manage employee resignations, exit interviews, and offboarding procedures.
**Work Pass Administration**
- Handle Work Permit, S Pass, Employment Pass applications, renewals, cancellations, and related MOM matters.
- Monitor work pass validity and ensure timely renewals and compliance.
**Employee Relations**
- Act as the primary HR contact for employees and management.
- Address employee enquiries and HR-related matters professionally and confidentially.
- Support a positive, fair, and compliant working environment.
**HR Systems & Process Improvement**
- Manage and maintain the company's HRMS (currently using Payboy).
- Evaluate and recommend HR system enhancements or alternative HRMS solutions when appropriate.
- Review and improve HR processes, policies, and administrative procedures.
### Requirements
- Diploma or Degree in Human Resource Management, Business Administration, or related discipline.
- Minimum 5 years of relevant HR experience, preferably in a standalone or full-spectrum HR role.
- Strong knowledge of Singapore MOM regulations, Employment Act, CPF, payroll, leave administration, and HR compliance.
- Hands-on experience in payroll processing and HR administration.
- Experience handling Work Permit, S Pass, and Employment Pass matters.
- Familiar with HRMS platforms such as Payboy, HReasily, Talenox, Swingvy, or similar systems.
- Strong organizational skills with attention to detail and accuracy.
- Able to work independently with minimal supervision.
- Possess high integrity, professionalism, and the ability to maintain confidentiality.