Admin & Operations Manager
Job Summary
We are looking for a reliable and experienced Admin & Operations Manager to support the company’s HR, finance administration and day-to-day business operations. This is a hands-on role for someone who enjoys keeping a growing company organised, accurate and operationally efficient. You will work closely with management and external service providers to ensure seamless operational support as the company scales.
Responsibilities
- Manage HR administration and employee records
- Coordinate payroll, CPF, and benefits
- Handle financial tasks including AP/AR and bookkeeping
- Oversee office operations and vendor procurement
- Support audits and compliance documentation
Required Skills
- 5-8 years operations or HR experience
- Proficiency in Singapore payroll and CPF
- Knowledge of accounting workflows and AP/AR
- Experience with Xero and cloud tools
- Strong organizational and communication skills
Job Details
Responsibilities:
- Manage HR administration, employee records, onboarding and offboarding.
- Coordinate payroll, CPF, leave records, claims and employee benefits administration.
- Support employment contracts, HR policies and MOM-related documentation.
- Handle invoice tracking, expense claims, vendor bills, AP/AR administration and payment records.
- Coordinate with outsourced accountants on bookkeeping, GST, payroll and financial documentation.
- Maintain organised company records, contracts, receipts and administrative files.
- Support grant claims, audit preparation, compliance documents and corporate secretarial matters.
- Manage office administration, procurement, subscriptions, insurance and vendor coordination.
- Improve internal admin, HR and finance workflows as the company scales.
Requirements:
- 5–8 years of relevant experience in admin, HR operations, accounting support, office management or business operations.
- Experience in an SME, startup or fast-moving company environment preferred.
- Familiar with Singapore payroll, CPF, leave administration and employment documentation.
- Basic knowledge of accounting workflows, invoices, expenses, AP/AR and bookkeeping coordination.
- Comfortable with Xero or similar accounting systems, spreadsheets and cloud-based tools.
- Detail-oriented, trustworthy and able to handle confidential information.
- Able to work independently and follow through without heavy supervision.
- Good communication and organisational skills.
Advantageous:
- Experience in healthcare, technology, SaaS or regulated industries.
- Experience with grants, audits, corporate secretarial coordination or compliance documentation.
- Familiarity with Xero, DocuSign, Google Workspace and Microsoft Office.