Office Administrator
Job Summary
We are seeking a reliable and organized Office Administrator to manage daily administrative tasks and basic Human Resource functions. The candidate will ensure smooth office operations, handle work pass administration, and maintain accurate employee records. This role requires a detail-oriented professional capable of managing payroll and various clerical duties effectively.
Responsibilities
- Manage daily office operations and workflow
- Handle work pass (WP/EP/S Pass) applications
- Maintain filing systems and office documentation
- Prepare monthly payroll and monitor attendance
- Assist with employee onboarding and offboarding
Required Skills
- Minimum 1 year relevant administration/HR experience
- Knowledge of Singapore employment regulations
- Proficiency in Microsoft Office suite
- Strong organizational and time management skills
- Attention to detail and confidentiality
Job Details
Key Responsibilities
General Administration
- Manage daily office administrative operations and ensure smooth office workflow.
- Maintain proper filing systems for both physical and electronic documents.
- Handle incoming calls, emails, and correspondence.
- Prepare reports, letters, and other administrative documents as required.
- Perform general administrative and clerical duties.
- Perform any other duties assigned by Management.
Human Resource Administration
- Handle Work Permit (WP), S Pass, and Employment Pass (EP) applications, renewals, cancellations, and other employment pass-related matters.
- Maintain employees' personal records and HR documentation.
- Prepare monthly payroll and ensure timely salary processing.
- Monitor employees' attendance, leave records, and medical certificates.
- Assist with employee onboarding and offboarding.
- Liaise with relevant government authorities and agencies on employment-related matters.
- Ensure HR records are maintained accurately and confidentially.
Requirements
- At least 1 year of relevant experience in office administration, HR administration, or a similar role. Candidates with prior experience in the construction industry will be preferred.
- Knowledge of Singapore employment regulations and work pass administration (WP, EP, and S Pass) is preferred.
- Proficient in Microsoft Office (Word, Excel, and Outlook).
- Good organizational and time management skills.
- Strong attention to detail and the ability to handle confidential information.
- Willing to learn, take on new responsibilities, and adapt to changing business needs.
- Positive attitude, proactive, and able to work independently as well as part of a team.