Executive Assistant
Job Summary
Support corporate administration and daily office operations by managing office tasks. Coordinate compliance and renewals while assisting with HR administration. Liaise with external parties to ensure smooth business functions.
Responsibilities
- Manage daily office administration
- Coordinate license and permit renewals
- Prepare grant applications
- Administer basic HR functions
- Liaise with external stakeholders
Required Skills
- Diploma in Business Administration
- 2+ years administrative experience
- MS Office proficiency
- Strong organizational skills
- English and Mandarin proficiency
Job Details
Responsibilities:
- Manage office administration tasks to support management and maintain efficient daily operations.
- Coordinate timely renewal of business licenses, permits, registrations, and insurance policies to ensure compliance.
- Research government grants and support schemes and prepare applications to secure funding opportunities.
- Administer basic HR functions.
- Prepare clear and professional correspondence, emails and business documents for internal and external use.
- Liaise effectively with government agencies, online portals, vendors, and external stakeholders to facilitate communication and operations.
- Perform additional administrative duties as assigned to support business needs.
Preferred competencies and qualifications:
- Diploma in Business Administration or a related discipline.
- Minimum 2 years of relevant administrative experience.
- Strong organizational and multitasking skills with attention to detail.
- Proficient in written and spoken English.
- Skilled in Microsoft Word, Excel, PowerPoint, and Outlook.
- Comfortable navigating online systems, government portals, and conducting internet research to support administrative tasks.
- Resourceful, proactive, willing to learn, and able to work independently to meet business objectives.
- Proficiency in Mandarin to facilitate communication with Mandarin-speaking clients, vendors, and external stakeholders when required.
Benefits:
- 5-day work week.
- Annual leave and medical benefits.
- Annual salary review.
- Performance bonus (subject to company and individual performance).
- Convenient working location near Bishan MRT.