Administration Manager
Job Summary
We are seeking a proactive Administrative Manager to oversee operations within our construction company in Singapore. The role ensures smooth office and site administration, regulatory compliance, and effective coordination among project teams. You will manage project documentation, procurement processes, and essential HR administrative tasks.
Responsibilities
- Supervise office and site administrative staff
- Manage project permits, contracts, and insurance
- Ensure regulatory compliance (MOM, BCA, WSH)
- Coordinate procurement and HR administration
Required Skills
- Minimum 3 years construction admin experience
- Knowledge of Singapore regulatory frameworks
- Proficiency in MS Office and construction software
- Strong English communication and leadership skills
Job Details
Key Responsibilities:
• Supervise and coordinate administrative staff across office and construction sites
• Manage all project documentation, including permits (e.g. BCA, URA), contracts, insurance, and safety records
• Ensure compliance with Singaporean laws and regulations (MOM, WSHC, CPF, etc.)
• Maintain filing systems for all statutory and project-related documentation
• Prepare and submit documentation for project approvals, inspections, and audits
• Coordinate procurement processes and manage office/site supplies inventory
• Assist with HR administration (e.g., timesheets, work passes, onboarding of foreign workers, insurance, etc.)
• Liaise with government bodies such as MOM, BCA, NEA, and SCDF as required
• Schedule internal and external meetings, inspections, and site visits
• Support project costing, petty cash handling, and invoice processing
• Ensure proper documentation of workplace safety and health requirements (WSH)
• Assist in managing tender submissions and track deadlines
• Monitor and renew licenses, permits, and certificates
Qualifications:
Education:
• Degree or Diploma in Business Administration, Construction Management, or equivalent
• Additional certifications in project administration, WSH, or HR are advantageous
• Familiarity with Singapore’s construction regulatory framework (e.g., BCA, MOM) is essential
Experience:
• Minimum 3 years of administrative experience in the construction industry in Singapore
• Experience liaising with government agencies and managing compliance matters
• Prior experience handling foreign worker documentation and permit applications
Skills:
• Strong command of English (spoken and written); other languages (e.g., Mandarin, Tamil, Malay) are a plus
• Proficient in Microsoft Office and construction software (e.g., Procore, AutoCAD, Oracle Primavera)
• Familiarity with WSH documentation, permit applications, and CPF submissions
• Excellent organisational, leadership, and time management skills
• Ability to work under pressure and meet tight deadlines