Executive Director Assistant

The Role We are looking for a resourceful and dependable Personal Assistant to provide direct support to management across operations, administration, HR coordination, and finance. The ideal candidate thrives in a dynamic restaurant environment, is comfortable wearing multiple hats, and has working knowledge of F&B-related licensing and regulatory requirements. Key Responsibilities Executive & Administrative Support • Provide day-to-day administrative and personal support to management, including calendar management, meeting coordination, and travel arrangements. • Maintain organised company records, contracts, reports, and confidential documents. • Handle ad-hoc executive and operational tasks as required. Operations & Licensing • Support daily operational logistics across the restaurant, including supplier and vendor coordination. • Assist with the application, renewal, and tracking of relevant licences and permits (e.g. food shop licence, liquor licence, SFA and URA approvals, fire safety certificate). • Liaise with government agencies and external parties on regulatory and compliance matters. • Support event coordination and operational execution when required. HR Administration • Coordinate onboarding, staff documentation, scheduling, leave tracking, and recruitment activities. • Support employee communications and ensure proper record-keeping in line with company policies. Finance Support • Assist with invoice processing, payroll coordination, expense tracking, reconciliations, and vendor payments. • Maintain accurate financial records and support month-end administrative tasks. What We’re Looking For • GCE ‘O’ Level / Diploma or equivalent; relevant certifications in administration or business management are a plus. • Bilingual in English and Mandarin is an advantage (to liaise with Mandarin-speaking vendors and staff where required). • Minimum 3–5 years’ experience in administrative, operations, HR, finance, or executive support roles. • Experience in F&B, hospitality, or restaurant operations is strongly preferred. • Familiarity with F&B-related licensing and permit applications (e.g. SFA, URA, SPF liquor licence) is a strong advantage. • Strong organisational and multitasking abilities; comfortable managing competing priorities. • Detail-oriented, proactive, and able to work independently with minimal supervision. • Strong communication and problem-solving skills. • Proficient in Microsoft Office and Google Workspace. • Able to handle confidential information with professionalism and discretion.