Purchasing HR Admin
Job Summary
This role manages procurement processes including PO issuance and supplier coordination to ensure timely delivery of materials. Additionally, it handles HR administrative tasks such as work pass management, payroll processing, and basic accounting duties. The position requires effective communication and attention to detail to resolve discrepancies and support site operations.
Responsibilities
- Manage procurement and PO processes
- Coordinate material deliveries with site teams
- Conduct supplier SOA reconciliation
- Handle work pass applications and renewals
- Process monthly payroll and accounting entries
Required Skills
- Procurement and supply chain management
- HR administration and work pass handling
- Payroll processing
- Basic accounting and data entry
- Communication and problem-solving
Job Details
Procurement & Purchase Order (PO) Management:
- Manage procurement processes, including issuing Purchase Orders (POs) to suppliers.
- Coordinate with site teams to ensure timely delivery of materials and equipment.
- Liaise with suppliers and site managers to ensure materials are delivered as per the project schedule.
- Track delivery statuses and handle any issues related to late or incorrect deliveries.
- Conduct monthly reconciliation against supplier’s Statement of Account (SOA) to ensure accuracy and resolve discrepancies.
- Track and monitor order deliveries to ensure they arrive at the correct site on time and resolve any delivery issues.
HR Administration Assistant:
- Handle work pass applications, renewals, and manage related documentation for workers.
- Monthly payroll processing.
- Basic account admin work - data entry with payments & invoices.
- Handle incoming calls and any other ad hoc duties as assigned by Management.