Accounts HR Assistant

Accounts / HR Assistant The Accounts / HR Assistant is responsible for providing day-to-day support in accounting, payroll, HR administration, employee records, recruitment coordination, and general administrative activities. The role requires a high level of accuracy, confidentiality, organization, and coordination with employees, management, suppliers, and external parties. Key Responsibilities 1. Accounts & Finance Support - Assist with daily accounting and finance administrative activities. - Process and maintain supplier invoices, payment vouchers, receipts, credit notes, and other accounting documents. - Assist in accounts payable and accounts receivable activities. - Verify invoices against supporting documents, purchase orders, delivery orders, and approvals. - Prepare payment-related documents and follow up on outstanding invoices. - Maintain proper filing of accounting records and supporting documents. - Follow up with suppliers and internal departments regarding outstanding invoices and payment matters. - Assist the Finance team during month-end and year-end closing. - Provide supporting documents for internal and external audits when required. 2. Payroll Administration - Assist in the preparation and processing of monthly payroll. - Maintain accurate records of salary, overtime, allowances, deductions, leave, attendance, and other payroll-related information. - Verify attendance and overtime records before payroll processing. - Prepare payroll summaries and supporting documents for review and approval. - Maintain proper payroll records and ensure confidentiality of employee salary information. - Assist in responding to employees' payroll and salary-related enquiries. 3. HR Administration - Maintain and update employee personal files and HR records. - Assist in preparing employment contracts, appointment letters, confirmation letters, transfer letters, and other HR documents. - Monitor employee attendance, leave, medical leave, and other HR records. - Assist in maintaining employee information in the HR system. - Assist with employee onboarding and offboarding processes. - Coordinate the collection of documents from new employees. - Assist with work pass applications, renewals, cancellations, and related documentation where required. - Maintain proper records of employee work pass validity and expiry dates. 4. Recruitment Support - Assist with job advertisements and recruitment activities. - Coordinate interview schedules between candidates and hiring managers. - Communicate with candidates regarding interview arrangements, required documents, and employment matters. - Assist in preparing employment offers and onboarding documentation. - Maintain recruitment records and candidate information. 5. Employee & HR Support - Assist in handling employees' general HR enquiries. - Prepare employee announcements, notices, memos, and HR communications. - Assist in coordinating employee training, courses, workshops, and company activities. - Maintain records of training attendance and employee development activities. - Assist in administering employee benefits, insurance, claims, and other HR-related matters. - Support company events, employee engagement activities, and welfare initiatives. 6. General Administration - Provide general administrative support to the Finance and HR departments. - Maintain proper electronic and physical filing systems. - Handle incoming emails, calls, and enquiries and direct them to the relevant personnel. - Assist in arranging meetings, appointments, and company activities. - Perform other administrative duties as assigned by Management. Requirements - Minimum Diploma / Higher Nitec / Nitec in Accounting, Human Resources, Business Administration, or a related discipline. - Candidates with 1-2 years of experience in both accounting and HR administration will have an advantage. - Basic knowledge of Singapore payroll and statutory requirements is preferred. - Proficient in Microsoft Office, particularly Excel and Word. - Good numerical and analytical skills. - Strong attention to detail and accuracy. - Good organizational and time-management skills. - Good communication and interpersonal skills. - Able to handle confidential information with discretion. - Able to work independently and meet deadlines.