HR OFFICER
Job Summary
The Human Resource Officer is responsible for managing end-to-end HR administrative processes including payroll, work pass compliance, and recruitment. The role involves coordinating employee onboarding, training, and insurance matters while supporting general business operations. The position requires a detail-oriented professional with strong knowledge of MOM regulations and payroll systems.
Responsibilities
- Manage monthly payroll and attendance
- Oversee recruitment and staff training
- Handle work pass applications and MOM compliance
- Manage corporate insurance policies
- Assist with government grant applications
- Provide general administrative and basic accounting support
Required Skills
- Payroll processing experience
- MOM regulation knowledge
- Work pass administration
- Microsoft Office proficiency
- Strong organizational skills
- Ability to work independently
Job Details
Job Responsibilities:
Human Resource Administration
- Manage and process monthly payroll accurately and on time.
- Monitor employee attendance, leave records, overtime, and timesheets.
- Maintain and update employee records and HR documentation.
- Handle employee onboarding, orientation, confirmation, and offboarding processes.
- Prepare employment contracts, HR letters, and other related documents.
Recruitment & Training
- Coordinate recruitment activities, including job postings, candidate screening, interview scheduling, and onboarding of new hires.
- Arrange and coordinate staff training, certifications, and mandatory courses.
- Maintain training records and monitor training expiry dates.
Work Pass & Compliance
- Monitor and track the validity of work passes, passports, permits, and relevant employee certifications.
- Coordinate work pass applications, renewals, cancellations, and related documentation.
- Ensure compliance with MOM regulations and company policies.
Insurance & Corporate Administration
- Manage company insurance policies, including: Work Injury Compensation Insurance (WICA), Foreign Worker Medical Insurance (FWMI), Public Liability Insurance, Motor Vehicle Insurance & Other corporate insurance policies as required.
- Liaise with insurers and relevant authorities on policy renewals and claims.
Business Grant & Government Support
- Assist in identifying and applying for relevant government grants, incentives, and support schemes.
- Prepare and maintain supporting documents for grant applications and claims (child care claim, maternity claim and etc).
General Administration
- Perform general office administrative duties and support daily business operations.
- Handle basic accounting and bookkeeping transactions.
- Process incoming and outgoing payments.
Requirements:
- Experience in payroll processing & HR administration.
- Familiar with MOM regulations and work pass administration.
- Proficient in Microsoft Office applications.
- Good communication, organizational, and multitasking skills.
- Ability to work independently and maintain confidentiality.
- 5-day Work Week.