Admin

Key Responsibilities Administrative Support - Manage daily office administration and documentation. - Prepare quotations, invoices, purchase orders, delivery orders, and payment receipts. - Organise project files, contracts, and client records. - Maintain proper filing systems for both digital and hardcopy documents. - Prepare reports, letters, and company correspondence. HR Administration - Maintain employee personal files and HR records. - Prepare HR letters and other employment documents. - Update employee information in the HR system. - Assist with leave and attendance administration. Foreign Worker Administration - Apply, renew and cancel Work Permits and other work passes. - Monitor and update the Company's foreign worker quota. - Maintain work pass records and monitor expiry dates. - Liaise with MOM, employment agencies and relevant authorities on work pass matters. Customer Service - Attend to customer enquiries via phone, WhatsApp, and email. - Schedule appointments and site visits. - Follow up on quotations and outstanding documents. - Coordinate warranty and maintenance requests. - Ensure timely communication between clients and project teams. Finance Support - Prepare invoices and payment claims. - Record customer payments and expenses. - Follow up on outstanding payments. Office Management - Manage office supplies and equipment. - Coordinate courier services and deliveries. - Ensure the office remains organised and presentable. - Assist with company events and meetings Requirements - Minimum N-Level, O-Level, NITEC, Higher NITEC, or equivalent qualification. - Fresh graduates are welcome to apply. - Basic knowledge of Microsoft Word, Excel, and Outlook. - Good communication and organisational skills. - Able to communicate in English (additional languages are an advantage). - Responsible, organised, and willing to learn. - Able to multitask and work in a fast-paced environment. - Experience in the renovation, interior design, or construction industry