HR & Admin Executive

Responsibilities: - Perform accurate and timely data entry of new hires, employee movements, and employment changes into the HR System (Prosoft). - Prepare and issue Letters of Appointment, RRA contracts, confirmation letters, transfer letters, and other HR-related documentation. - Maintain accurate, complete, and up-to-date employee records in the HRIS and personnel files. - Ensure the confidentiality, security, and integrity of employee information at all times. - Administer leave management and other HR operational processes to ensure smooth day-to-day HR functions. - Coordinate training schedules and maintain training records to support workforce development initiatives (e.g., Basic Food Hygiene Course, First Aid). - Process employee and worker training applications and submit claims for relevant training grants. - Ensure compliance with regulatory requirements and maintain proper documentation for all work pass matters. - Manage work pass applications, renewals, and cancellations, including S Pass and other relevant work passes. - Prepare, execute, and consolidate performance appraisal data and documentation. - Assist in planning and organizing employee engagement activities, corporate events, and internal communications initiatives, including Staff Appreciation Night, Annual General Meetings (AGM), and Corporate Social Responsibility (CSR) activities. - Update and maintain organizational charts, job descriptions, and other HR reference materials. - Provide general HR and administrative support, including management of staff uniforms, access cards, name tags, time attendance systems, and office filing systems. - Coordinate office administration matters such as mail handling, franking services, photocopier maintenance, toner management, water dispenser maintenance, and document storage. - Manage administrative requisitions, including office stationery, pantry supplies, newspapers, and document management services. - Maintain proper administrative records and ensure efficient office operations. - Coordinate and manage the end-to-end administration of government grants and funding applications. - Ensure compliance with grant requirements, documentation standards, and reporting obligations. - Undertake any other HR and administrative duties assigned by Management from time to time. Requirements: - Diploma in Human Resource Management, Business Administration, or related field. - Prior experience in HR administration, onboarding, or HRIS data management is an advantage. - Conversant in Singapore employment laws and HR practices. - Strong attention to detail with excellent organizational skills. - Proficient in MS Office and familiar with HRIS systems. - Ability to work independently, manage deadlines, and maintain accuracy. - Minimum 2 years of field-related experience. - Available immediately preferred.