HR & Admin Assistant

Job Responsibilities: 1. Financial Administration: - Assist in maintaining accurate financial records, including accounts receivable, accounts payable, and associated reconciliations and ledger entries. - Process invoices, receipts, payments, and expense claims, ensuring compliance with company policies and accurate, timely transactions. - Support data compilation for financial reports, budgets, and forecasts as needed. 2. Administrative Support: - Manage records of subscriptions and renewals (e.g., domains, trademarks) and ensure timely renewals. - Provide general office support, including answering calls, handling correspondence, and managing office supplies. - Organize and maintain digital and physical filing systems. - Coordinate meetings, appointments, and travel arrangements. - Assist with goods collection and delivery as needed. 3. Office and Pantry Maintenance: - Ensure the office and pantry areas are organized, stocked, and clean. - Coordinate with service providers to maintain office cleanliness and functionality. - Regularly check and replenish pantry and office supplies. - Support setup and cleanup for meetings and company events. 4. Vendor Relations: - Coordinate with facility personnel and vendors for services such as pest control, air-conditioning maintenance, and general office upkeep. - Communicate with vendors regarding service billing, payment inquiries, and discrepancies. 5. Information Search, Compliance, and General Support: - Assist with information searches related to agencies and authorities. - Ensure compliance with company policies, procedures, and relevant financial regulations. - Support the preparation of non-manufacturing documentation for reviews. - Assist in other necessary office administrative tasks as assigned. 6. HR Compliance and Policy Support: - Ensure compliance with MOM guidelines and relevant labour laws. - Help maintain and update HR policies and procedures to meet legal requirements. - Assist in developing and updating employee handbooks to communicate company policies and expectations. 7. Employee Records and Data Management: - Maintain up-to-date employee records (personal files), including personal information, leave records, employment history, and performance evaluations. - Support HR-related tasks, such as processing leave requests and updating records as needed. 8. Compensation and Benefits Administration: - Assist in administering employee benefits programs, such as annual leave tracking and medical claims. - Ensure all compensation and benefits programs comply with legal requirements. 9. Training and Development Support: - Assist in coordinating training sessions with in-house trainers or external providers. - Maintain training records and follow standard operating procedures for training management. Job Requirements: - Minimum NITEC qualification with proficiency in Microsoft Office applications. - Previous experience in an administrative or financial role is preferred. - Strong organizational and multitasking abilities. - Excellent attention to detail and accuracy. - Effective communication skills, both written and verbal. - Ability to work independently and as part of a team. - Problem-solving skills and the ability to handle sensitive information with discretion.