Accounts Administrative Assistant

Responsibilities: - Analyze and understand all company projects to provide effective back-office support. - Create and manage invoices using the Xero accounting platform to ensure accurate billing. - Coordinate with external accounting firms by preparing and submitting bookkeeping information timely. - Process payroll using the Maju system and manage leave records via Google Sheets to maintain accurate HR data. - Assist recruiting activities by drafting Letters of Appointment and managing onboarding processes for new hires. - Support internal audit activities, including account closing in November and preparation for shareholders’ meetings in February. - Draft and manage legal documents such as contracts to support compliance and business operations. - Prepare and file government paperwork, including tax submissions, to meet regulatory requirements. - Organize and maintain files according to office protocols to ensure easy retrieval and compliance. - Provide ad hoc administrative support across the office to facilitate daily operations. - Communicate effectively with internal teams and external stakeholders both locally and internationally. - Manage website updates as needed to maintain accurate online presence. - Deliver back-office support to group companies and start-ups affiliated with the organization as required. Required competencies and certifications: - Diploma qualification with 1-2 years of accounting experience focusing on Accounts Receivable and Accounts Payable. Preferred competencies and qualifications: - Knowledge and experience with back-office systems and platforms used in accounting and HR administration.