HR Admin Dormitory Executive
Job Summary
The HR/Admin & Dormitory Executive will manage human resource administration, foreign worker compliance, and dormitory operations for the construction workforce. The role involves ensuring full regulatory compliance with MOM and FEDA standards while supporting daily operational needs. The candidate will also oversee worker welfare and coordinate with project teams for manpower deployment.
Responsibilities
- Manage end-to-end HR administration and documentation
- Ensure MOM compliance and handle work pass applications
- Oversee dormitory operations and worker welfare
- Coordinate with site teams for manpower deployment
Required Skills
- 1-3 years HR/Admin experience
- Knowledge of MOM regulations and FEDA
- Proficiency in Microsoft Office
- Strong organizational and communication skills
Job Details
Key Responsibilities:
Human Resource & Administrative Functions
- Perform end-to-end HR administration, including onboarding, offboarding, and employee record management.
- Prepare and maintain employment contracts, HR letters, and personnel files.
- Administer attendance tracking, leave management, overtime records, and HR documentation.
- Coordinate with payroll vendors on salary processing and statutory contributions.
- Maintain updated HR databases and reports for management review and audits.
Foreign Manpower & MOM Compliance
- Handle work pass applications, renewals, cancellations, and appeals (Work Permit / S Pass) via MOM systems.
- Ensure compliance with the Employment of Foreign Manpower Act (EFMA) and construction sector manpower rules.
- Coordinate medical examinations, safety orientation courses, and mandatory worker briefings.
- Monitor work pass validity, employment conditions, and worker deployment records.
- Liaise with MOM, healthcare providers, and external agencies when required.
Dormitory Management & Worker Welfare
- Oversee foreign worker dormitory operations and ensure compliance with MOM / FEDA standards.
- Manage dormitory check-in / check-out, room allocation, and occupancy records.
- Coordinate dormitory inspections, cleanliness standards, safety checks, and maintenance issues.
- Address worker welfare matters, grievances, and disciplinary cases professionally.
- Liaise with dormitory operators, security, transport, and service vendors.
Coordination & Support
- Work closely with project, site, and operations teams to support manpower deployment.
- Communicate company policies and rules clearly to employees.
- Provide general administrative support and assist with ad-hoc duties as assigned.
Job Requirements:
- Diploma or equivalent qualification in Human Resource Management, Business Administration, or related fields.
- Minimum 1–3 years of relevant HR / Admin experience in construction, engineering, or manpower-intensive industries.
- Knowledge of MOM regulations, work pass processing, and dormitory management requirements.
- Experience handling foreign manpower is strongly preferred.
- Good communication skills; ability to interact with workers of diverse backgrounds.
- Proficient in Microsoft Office (Word, Excel, Outlook).
- Strong organizational skills, attention to detail, and confidentiality awareness.