HR cum Admin
Job Summary
The HR cum Admin will oversee daily office operations, manage staff and HR administration tasks, and provide financial and basic accounting support. The role involves coordinating between management, factory, and retail outlets, as well as handling licensing, compliance, and procurement activities. Additionally, the candidate will be responsible for preparing management reports and supporting directors with operational planning.
Responsibilities
- Oversee daily office and administrative operations
- Manage staff attendance, HR records, and recruitment
- Provide basic accounting and financial report support
- Handle company licensing and compliance documentation
- Coordinate outlet operations and staff scheduling
Required Skills
- HR administration and documentation
- Basic accounting and reporting
- Inventory and procurement coordination
- Regulatory compliance knowledge
- Strong communication and organizational skills
Job Details
1. Administrative Operations
* Oversee daily office operations and general administrative functions
* Manage and maintain company records, documents, and filing systems
* Ensure effective coordination between management, factory, and retail outlets
2. Staff & HR Administration
* Manage staff attendance, leave records, and work schedules
* Prepare employment contracts and related staff documentation
* Assist in recruitment, onboarding, and orientation of new employees
* Handle day-to-day HR matters and internal staff communication
3. Financial & Basic Accounting Support
* Compile daily sales reports from retail outlets
* Prepare basic management reports and summaries
* Liaise with accountants on payroll, CPF submissions, and financial documentation
4. Licensing & Compliance
* Manage and renew company licenses and permits
* Coordinate compliance documentation with relevant government authorities
* Support certification processes including Halal certification and HACCP documentation
5. Inventory & Procurement Support
* Monitor inventory levels of office and operational supplies
* Coordinate procurement activities and communicate with suppliers
* Maintain supplier records and manage purchase invoices
6. Outlet Coordination
* Monitor daily sales performance across outlets
* Coordinate operational and staffing issues between outlets and management
* Assist in staff scheduling and daily operational planning
7. Reporting & Management Support
* Prepare weekly and monthly management reports
* Provide administrative support to directors in planning and coordination