HR & Admin Executive
Job Summary
The HR & Admin Executive is responsible for managing core human resource and administrative functions, including recruitment, payroll, and work pass administration. This role ensures the effective implementation of company policies and compliance with Singaporean employment legislation. The position provides essential support to maintain smooth office operations and efficient workforce management.
Responsibilities
- End-to-end recruitment and onboarding
- Work pass and visa administration
- Payroll, leave, and benefits management
- General office and facilities administration
- HR compliance and reporting
Required Skills
- Bachelor’s Degree in HR or Business
- 2+ years of HR experience
- Knowledge of MOM regulations
- Proficiency in MS Office (Excel/Word)
- Strong organizational and communication skills
Job Details
Responsibilities
- Coordinate end-to-end recruitment activities, including job advertisements, candidate screening, interview arrangements, selection and onboarding.
- Administer Employment Pass, S Pass and Work Permit applications, renewals and cancellations.
- Maintain accurate employee records and ensure HR documentation is up to date.
- Coordinate employee onboarding, orientation and offboarding processes.
- Support payroll administration, leave management and employee benefits administration.
- Coordinate employee training, certification renewals and learning and development activities.
- Assist in performance appraisal, employee engagement and HR initiatives.
- Ensure compliance with the Employment Act, MOM regulations and company HR policies.
- Prepare HR reports, employment letters and other HR-related documentation.
- Manage general office administration, including office supplies, facilities, assets and administrative records.
- Liaise with government agencies, training providers, vendors and service providers on HR and administrative matters.
- Coordinate office maintenance, procurement of office supplies and general administrative support.
- Maintain confidentiality of employee and company information at all times.
- Perform any other HR and administrative duties assigned by Management.
Requirements and Qualifications
- Bachelor's Degree in Human Resource Management, Business Administration or a related discipline.
- Minimum 2 years' relevant experience in Human Resources and office administration.
- Good knowledge of Singapore employment legislation and MOM work pass regulations.
- Experience in recruitment, payroll support, HR administration and general office administration.
- Proficient in Microsoft Office applications, particularly Microsoft Excel and Word.
- Strong organisational, administrative and time management skills.
- Good communication and interpersonal skills.
- Ability to handle confidential information with discretion.
- Ability to work independently and collaboratively in a team environment.