Accounts Compliance Executive

Working Hours Monday to Friday 8:30am – 5:30pm (5-day work week) Key Responsibilities Accounts & Finance • Prepare customer quotations, invoices, debit notes and credit notes • Maintain Accounts Receivable (AR) and follow up on outstanding customer payments • Process supplier invoices and maintain Accounts Payable (AP) records • Perform bank reconciliations and transaction matching in Xero • Maintain petty cash records and expense claims • Reconcile customer and supplier statements • Assist in month-end and year-end account closing activities • Liaise with external accountants, auditors and service providers when required Compliance & Export Documentation • Coordinate with freight forwarders and logistics providers on export shipments • Follow up on export permits, shipping documents and supporting records • Maintain proper documentation to support GST zero-rated export transactions • Ensure company records are maintained in accordance with regulatory and internal requirements • Support ISO 9001, quality management and compliance documentation • Maintain organized records for audits and compliance reviews • Monitor documentation completeness and identify potential compliance gaps Administration & Operations Support • Coordinate collection and delivery schedules with customers, suppliers and internal teams • Maintain customer, supplier and operational records • Manage document filing and records retention • Support procurement and operational administration activities • Coordinate office supplies and general administrative matters • Assist management with business reporting and ad-hoc administrative tasks HR & Payroll Administration • Prepare monthly payroll information and supporting records • Maintain employee attendance, leave and medical leave records • Support CPF, payroll and statutory submissions • Maintain employee personnel files and HR documentation • Assist with onboarding and offboarding administration • Coordinate employee insurance, benefits and related records • Support work pass administration where applicable Requirements • Diploma in Accounting, Finance, Business Administration or related discipline • Minimum 3 years of relevant working experience • Experience with Xero accounting software preferred • Familiarity with Accounts Receivable, Accounts Payable and bank reconciliation processes • Experience handling payroll and HR administration is advantageous • Experience working in an SME environment preferred • Familiarity with export documentation, logistics coordination or GST compliance is advantageous • Proficient in Microsoft Excel, Word and Outlook • Strong organizational and documentation skills • High level of accuracy and attention to detail • Able to work independently with minimal supervision • Strong follow-up and coordination skills • Good communication and interpersonal abilities Preferred Attributes • Proactive and resourceful • Comfortable working in a fast-paced SME environment • Able to manage multiple priorities simultaneously • Strong sense of accountability and ownership • Willing to learn and continuously improve processes Benefits • 5-day work week • Performance bonus subject to company and individual performance • Medical benefits • Career development opportunities • Exposure to finance, compliance, operations and business management • Opportunity to grow with a growing technology and ITAD company