Admin Assistant Executive

Job Responsibilities: • Handle daily office administration, filing, and documentation • Coordinate with government agencies and relevant authorities on administrative matters • Process work pass applications, renewals, cancellations, and related employment documentation • Maintain employee records, attendance records, leave administration, and personnel files • Coordinate meetings, prepare reports, and manage schedules • Liaise with vendors, contractors, and external service providers • Support company operations through effective office administration and coordination • Assist with invoicing, accounts administration, and finance-related documentation where required • Ensure proper record keeping and compliance with company procedures • Perform other ad-hoc duties assigned by management Requirements: • Diploma in Business Administration, Accounting, Human Resource Management, or related disciplines • Relevant experience in administration, office operations, HR administration, or accounts administration • Experience handling work pass matters and government portal submissions will be advantageous • Proficient in Microsoft Office applications, especially Excel and Word • Strong organisational, communication, and coordination skills • Meticulous, responsible, and able to work independently • Ability to communicate effectively with Mandarin-speaking stakeholders and overseas counterparts when required for work-related communications Benefits: • 5-day work week • Competitive salary package • AWS and performance bonus (subject to company performance) • Medical benefits • Stable career progression opportunities • Exposure to regional business operations • Friendly and professional working environment