Admin Manager
Job Summary
The Admin Manager will oversee daily office operations and HR administration to ensure seamless coordination across management, factories, and retail outlets. This role involves managing financial records, maintaining compliance with regulatory authorities, and supporting inventory procurement processes. The position requires strong organizational skills to prepare management reports and assist directors in operational planning.
Responsibilities
- Manage daily office and HR operations
- Oversee financial record-keeping and payroll coordination
- Ensure compliance with licensing and industry certifications
- Monitor outlet sales and inventory levels
- Provide administrative support to management and directors
Required Skills
- Administrative management
- HR and payroll administration
- Basic accounting and reporting
- Regulatory compliance coordination
- Inventory and procurement tracking
Job Details
1. Administrative Operations
• Oversee daily office and administrative activities
• Maintain company records, documents, and filing systems
• Ensure smooth coordination between management, factory, and retail outlets
2. Staff & HR Administration
• Manage staff attendance, leave records, and schedules
• Prepare employment contracts and staff documentation
• Coordinate recruitment and onboarding of new staff
• Handle basic HR matters and staff communication
3. Financial & Basic Accounting Support
• Record daily sales reports from outlets
• Prepare basic reports for management
• Liaise with accountants for payroll, CPF submissions, and financial records
4. Licensing & Compliance
• Maintain company licenses and permits
• Coordinate documentation for compliance with authorities such as the Singapore Food Agency
• Support certification processes like Majlis Ugama Islam Singapura Halal certification or Hazard Analysis and Critical Control Points (HACCP) documentation
5. Inventory & Procurement Support
• Track stock levels of supplies and materials
• Coordinate purchasing and supplier communication
• Maintain supplier records and invoices
6. Outlet Coordination
• Monitor daily sales from outlets
• Coordinate staffing and operational issues between outlets and management
• Assist with scheduling and operational planning
7. Reporting & Management Support
• Prepare weekly or monthly reports for management
• Assist directors with administrative planning and coordination