Administrative Executive Operations Compliance
Job Summary
We are looking for a responsible and organised Administrative Executive to support the daily administrative operations of the company. The successful candidate will be responsible for managing office administration, handling compliance documentation, and coordinating with internal departments and external stakeholders. You will ensure smooth day-to-day office operations through diligent record keeping and professional communication.
Responsibilities
- Handle daily office administration and support
- Manage compliance documentation and PSB matters
- Coordinate with government agencies and stakeholders
- Maintain records, filing systems, and procurement
Required Skills
- Diploma holder with 2+ years experience
- Proficiency in Microsoft Office
- Experience with compliance/government portals
- Strong organizational and communication skills
Job Details
Key Responsibilities:
- Handle general administrative duties and office support.
- Prepare, organise and maintain company records and documentation.
- Assist in PSB-related administration, documentation and submissions.
- Coordinate and monitor licences, permits and compliance records.
- Liaise with government agencies, clients, vendors and external service providers.
- Manage incoming correspondence, emails and telephone enquiries.
- Schedule meetings, prepare meeting minutes and coordinate appointments.
- Maintain filing systems and ensure proper record keeping.
- Assist in procurement of office supplies and inventory management.
- Support HR and Finance departments with administrative matters when required.
- Perform other ad-hoc administrative duties assigned by Management.
Requirements:
- Diploma or equivalent qualification.
- Minimum 2 years of administrative experience.
- Experience handling government portals or compliance documentation will be an advantage.
- Proficient in Microsoft Office (Excel, Word, Outlook).
- Good communication and organisational skills.
- Able to work independently and meet deadlines.
- Meticulous, responsible and willing to learn.
Preferred Experience:
- Candidates with experience in any of the following will have an advantage: Construction industry, PSB administration, Government submissions, ISO documentation, ACRAMOM matters, Basic HR administration.
Benefits:
- Annual Leave
- Medical Benefits
- Performance Bonus (subject to company performance)
- Training Opportunities
- Friendly Working Environment