Human Resource Officer
Job Summary
The Human Resource Officer is responsible for managing payroll administration, maintaining accurate employee data, and ensuring statutory compliance. The role involves supporting employees with HR-related inquiries and coordinating with operational teams to maintain efficient HR systems. Additionally, the position requires generating reports and providing administrative support for various year-end processes.
Responsibilities
- Manage payroll administration and timesheet verification.
- Maintain accurate employee databases and HR records.
- Ensure compliance with labor laws and statutory regulations.
- Provide administrative support for reporting and audits.
Required Skills
- Diploma in HR or Business Administration
- 2+ years of HR experience
- Proficiency in MS Excel and HR software
- Strong knowledge of employment laws
Job Details
Duties & Responsibilities:
1. HR-Payroll Administration
- Verify timesheets, attendance, allowances & deductions, and leave records before the payments are processed.
2. Data Entry and Maintenance
- Update and maintain employee data in the HR system.
- Verify and update records for new hires, terminations, salary adjustments, and benefits changes.
- Check and ensure the accuracy of system data (e.g., rankings, workforce classifications, etc.).
3. Statutory Compliance
- Ensure compliances with labour laws and payroll regulations.
- File claims (e.g., levy waivers, maternity leave, paternity leave, national service claims, etc.).
- Provide statutory reports upon request.
4. Employee Support
- Respond to employee inquiries regarding deductions and allowances.
- Assist with tax-related documents and payroll clarifications.
5. Reporting
- Generate standard reports (e.g., new hires and resignations, employee master data, etc.).
- Provide audit support.
6. System Settings
- Create department and designation codes.
- Create and maintain shift schedules.
7. Coordination & Year-end Processes
- Work closely with HR operational teams to ensure accurate employee data.
- Liaise with Payroll Executive on HR and payroll-related matters.
- Support year-end processes (e.g., annual leave carry-forward, etc.).
8. Perform all other HR and payroll-related duties as assigned.
Requirements & Qualifications:
- Diploma in Human Resources, Business Administration, or related field.
- Minimum of two years of proven experience in HR administration or a similar role preferred.
- Knowledge of employment laws and HR best practices.
- Good communication and interpersonal skills.
- Strong organizational and time management abilities.
- Proficiency in Microsoft Excel and HR software systems.
- Ability to handle confidential information professionally.
- Ability to multitask.
- Strong documentation and reporting skills.