HR & Admin Assistant

RESPONSIBILITIES: 1. Recruitment & Hiring Support - Support recruitment activities including candidate sourcing and job postings. - Coordinate interview scheduling between candidates and hiring managers. - Assist in tracking, collecting, and filing interview forms and recruitment records. - Support headcount requisition processes and record keeping. - Lead end-to-end internship engagement administration. - Coordinate with recruitment agencies. - Prepare employment documentation, including Part-time Key Employment Terms (KET) and full-time employment contracts. 2. Onboarding & Employee Administration - Support onboarding processes for new hires (welcome emails, announcements, membership records). - Prepare onboarding checklists, uniforms, and name tags. - Create and maintain employee profiles within HR systems. - Maintain FOH onboarding checklists and ensure timely completion of records. 3. HR Systems & Records Management - Maintain personnel files (P-files) and ensure accurate employee information. - Manage organisational structure records. - Serve as DocuSign administrator. - Manage the recruitment email alias. - Support employee benefits administration. 4. Employee Administration & HR Support - Maintain internal announcements, birthday updates, and organisational charts. - Assist with probation review reminders and confirmation processes. - Coordinate training registrations and maintain WSQ training certificate tracker. - Prepare HR letters (Certification of Employment, Internship completion, recommendations). 5. Office Administration - Serve as a first point of contact for general enquiries. - Answer incoming phone calls and provide administrative support. - Provide backup support to the sales team. - Assist with general office coordination. 6. Finance & Documentation Support - Organise and file financial documentation (supplier invoices, service reports, receipts). - Support data export for supplier invoices. - Maintain filing systems for HR, financial, and operational documents. 7. Operations Support - Assist with printing and preparation of operational forms and checklists for stores. - Provide occasional administrative support to the Store Operations team. 8. General - Complete other tasks as assigned by management. REQUIREMENTS: - Diploma or equivalent qualification in Business Administration, Human Resources, or a related field. - 1–3 years of experience in HR administration, office administration, or recruitment support. - Proficiency in Google Workspace and basic HR or administrative systems.