Finance Office Administrator
Job Summary
We are seeking a highly organized and proactive Accounts Payable & Administrator to provide end-to-end administrative support across office operations, HR, and finance functions. This role ensures smooth day-to-day operations, supports leadership, and helps maintain a well-organized and efficient workplace.
Responsibilities
- Oversee office operations and facility management
- Provide administrative support to management
- Coordinate HR and recruitment processes
- Manage vendor invoices and expense reports
Required Skills
- 3+ years admin/finance experience
- Strong organizational skills
- Attention to detail
- Proficiency in MS Office
Job Details
Office Administration:
- Oversee office operations, including supplies, vendor coordination, and facility management
- Serve as the main point of contact for office-related inquiries
- Manage correspondence, scheduling, and filing (physical and digital)
- Arrange travel (flights, accommodation, visas, transport) and coordinate meetings
- Organize company events, offsites, and internal meetings
- Provide administrative support to management, including calendar and meeting coordination
- Troubleshoot minor IT issues and ensure prompt resolution
- Handle sensitive information with discretion
HR Administration:
- Assist in recruitment, interview scheduling, and documentation
- Support onboarding and offboarding processes
- Coordinate training sessions and HR communications
- Ensure HR documentation aligns with company policies (e.g., claims, travel policies)
Finance Administration (Payments):
- Manage vendor invoices, expense reports, and budget tracking for office and travel
- Prepare payment instructions for review and monitor payment status to ensure timely settlement
Requirements:
- Diploma/ Degree or equivalent
- Minimum 3 years of administrative and finance experience
- Strong organizational and multitasking skills
- High attention to detail and accuracy
- Proficient in MS Office