Administrative Assistant Office Manager
Job Summary
We are looking for a proactive and organized Admin Assistant cum Office Manager to support daily office operations and ensure smooth administrative coordination across the company. The ideal candidate should be detail-oriented, efficient, and able to manage multiple tasks in a fast-paced environment.
Responsibilities
- Handle daily clerical and administrative tasks
- Manage office correspondence and scheduling
- Maintain records, reports, and purchase orders
- Support HR administration and onboarding
- Liaise with vendors and monitor office supplies
Required Skills
- 3-5 years administrative experience
- Proficiency in Microsoft Office
- Strong communication and multitasking
- Attention to detail
- Accounting or ERP software knowledge (advantage)
Job Details
Key Responsibilities
- Handle day-to-day administrative and clerical duties
- Manage office correspondence, emails, calls, and courier services
- Schedule meetings, appointments, and calendar coordination
- Maintain proper filing systems and company records
- Prepare purchase orders, and reports
- Coordinate travel arrangements and accommodation bookings
- Support HR administration including leave records and onboarding documentation
- Liaise with vendors, suppliers, and service providers
- Monitor office supplies and place orders when required
- Assist management with ad hoc administrative projects
Requirements
- Diploma or equivalent qualification preferred
- 3-5 years of administrative experience
- Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
- Strong communication and interpersonal skills
- Good organizational and multitasking abilities
- Positive attitude with attention to detail
- Ability to work independently and as part of a team
Preferred Skills
- Experience with accounting or ERP software is an advantage
- Familiarity with Singapore office administration practices
- Basic HR coordination experience preferred