Finance & Office Executive
Job Summary
This role is for a highly organized and proactive Accounts Payable & Administrator to provide end-to-end administrative support across office operations, HR, and finance functions. The incumbent will ensure smooth day-to-day operations and support leadership to maintain an efficient workplace. The position requires a candidate capable of handling diverse tasks ranging from facility management and HR support to financial invoice tracking.
Responsibilities
- Oversee office operations and facility management
- Provide administrative support to management
- Assist in HR recruitment and onboarding processes
- Manage vendor invoices and payment tracking
Required Skills
- Minimum 3 years of administrative and finance experience
- Strong organizational and multitasking skills
- High attention to detail and accuracy
- Diploma or Degree holder
Job Details
Key Responsibilities:
Office Administration:
- Oversee office operations, including supplies, vendor coordination, and facility management.
- Serve as the main point of contact for office-related inquiries.
- Manage correspondence, scheduling, and filing (physical and digital).
- Arrange travel (flights, accommodation, visas, transport) and coordinate meetings.
- Organize company events, offsites, and internal meetings.
- Provide administrative support to management, including calendar and meeting coordination.
- Troubleshoot minor IT issues and ensure prompt resolution.
- Handle sensitive information with discretion.
HR Administration:
- Assist in recruitment, interview scheduling, and documentation.
- Support onboarding and offboarding processes.
- Coordinate training sessions and HR communications.
Finance Administration (Payments):
- Manage vendor invoices, expense reports, and budget tracking for office and travel.
- Prepare payment instructions for review and monitor payment status to ensure timely settlement.
Requirements:
- Diploma/ Degree or equivalent.
- Minimum 3 years of administrative and finance experience.
- Strong organizational and multitasking skills.
- High attention to detail and accuracy.